IRC log of #europython for Thursday, 2010-07-08

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samasturhello19:50
joe202hi there19:51
_dboddieHi19:54
_dboddiezeth: Meeting?19:55
_dboddieJust waiting for people to appear.19:56
fuzzymanhey19:57
fuzzymanback in 3 minutes!19:57
_dboddieAgenda reminder: http://wiki.europython.eu/MeetingAgenda2010070819:59
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moreatievening20:02
_dboddiemoreati: Hi20:03
_dboddieWe're running a bit late. Just waiting for everyone to join.20:03
moreatiokay20:04
_dboddieBut feel free to decide when we should start.20:04
fuzzymanright20:04
fuzzymansorry20:04
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fuzzymanfive of us??20:05
fuzzymansix now20:05
fuzzymanshould we do the PRESENT thing?20:05
joe202PRESENT20:05
contraryPresent -doing a "zeth", ie waiting for bus20:05
moreatimay as well20:05
fuzzymancontrary: :-)20:05
samasturpresent20:06
_dboddiemoreati: I think you need to do a #startmeeting or something...20:06
fuzzyman#startmeeting20:06
fuzzymanthere we go20:06
samasturok, still present :)20:06
moreatiPRESENT20:06
fuzzymanPRESENT20:06
_dboddiePRESENT20:06
fuzzymanApologies from Richard Taylor and John Pinner20:06
contraryPRESENT20:06
fuzzymanno sign of zeth or tartley20:06
_dboddiepboddie should join us soon.20:06
fuzzymanok20:06
_dboddieAgenda: http://wiki.europython.eu/MeetingAgenda2010070820:07
fuzzymanscheduling is in the hands of Jonathan Tartley - is that correct?20:07
fuzzymanwe currently haven't asked people which tutorials they wished to attend - or even formally told all the tutorial folks their tutorials have been accepted20:08
_dboddieYes, I think so. He seems to be handling the mailing.20:08
fuzzymanbut these things are "in hand", if a bit late20:09
_dboddieIs there anything we need to do in terms of contacting people?20:09
moreatiNot that I can think of20:09
fuzzymanwe *should* ask people who have booked for tutorials which ones they intend to attend20:10
fuzzymanit sounds like Richard has a plan in mind for this20:11
_dboddieOK. Someone needs to liase with tartley then. Perhaps Richard.20:11
fuzzymandoes anyone think it is a bad idea? if not we should just accept it20:11
_dboddieBut someone needs to tell him this.20:11
fuzzymanACCEPTED: Richard to liaise with Tartley to contact tutorial attendees and provide a way for them to register for tutorials20:12
_dboddieOK.20:12
fuzzymanwho normally writes up these minutes from the logs?20:12
_dboddieI can do that.20:12
fuzzymancool - thanks20:13
fuzzymanso if the summary is mailed to the list Richard and tartley will duly be informed of their responsibilities :-)20:13
_dboddieAgreed.20:13
moreatiyes20:14
fuzzymanI think Jonathan wanted to inform tutorial givers that their tutorials had been accepted20:14
fuzzymanbut John Pinner was going to do that after some scheduling issues had been sorted (?)20:14
fuzzymanJonathan wanted to go ahead anyway20:14
fuzzymanI don't think there is any action for us to take here - John said Tartley could do what he wanted20:15
fuzzymanbut it sounds like tutorial scheduling - in terms of which rooms are used - is still being finalised20:15
fuzzymanas usual the bulk of the administration has been on John I think, so we're a bit behind this year20:15
fuzzymanwhich leads us onto the next item on the agenda which is sponsorship20:16
fuzzymanany news?20:16
moreatiWe know which four rooms, and the times. All that remains is placing the populsr tutorials in the largest rooms20:16
joe202I think the roms might depend on the poularity of the totorials20:16
_dboddieThere's the scraperwiki chap who we should contact. Should I do that? Would I be treading on toes?20:16
fuzzymanhmmm... well in which case we need to know which tutorials people are intending to attend20:17
fuzzyman_dboddie: contact about what?20:17
_dboddiesponsorship20:17
moreatidboddie you wouldn't be treading on toes20:17
_dboddieOK.20:17
fuzzymancontacting people about sponsorship is always good :-)20:17
moreatidboddie are you aware that there is a scraperwiki thing elsewhere in birmingham on 21st?20:18
_dboddieI had no idea. Just following up on information from Richard.20:18
_dboddieI also asked at work about sponsorship, but didn't hear anything back.20:18
moreatihttp://blog.scraperwiki.com/day/2010/07/0120:19
_dboddiePROPOSED: DavidBoddie to contact Aidan (from scraperwiki) with a brochure.20:19
moreatiUnfortunately it clashes20:19
fuzzymanthey can still sponsor us...20:19
moreatiyes20:19
fuzzymanlooks like tartley might be joining us shortly20:20
fuzzymanACCEPTED20:20
joe202scraperwiki event appears to be on 23rd20:21
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fuzzymanhey pboddie20:21
pboddieSorry to be late!20:21
_dboddieUpdated agenda: http://wiki.europython.eu/MeetingAgenda20100708#preview20:21
fuzzymanhttp://wiki.europython.eu/MeetingAgenda2010070820:21
* pboddie checks the logs.20:21
moreatijoe202, my mistake so it is20:21
fuzzymanwe've covered the first item "Talks and Scheduling"20:21
fuzzymanand we're on sponsorship20:22
fuzzymananyone anything more to say about sponsorship?20:22
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_dboddieI'll chase up work about sponsorship.20:23
moreatino20:23
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fuzzymanhey tartley20:23
fuzzymanwe assigned you work in your absence20:23
fuzzyman:-)20:23
tartleyexcellent. Evening all. apologies for lateness. Thanks to fuzzy for reminding me.20:23
fuzzymanRichard to liaise with Tartley to contact tutorial attendees and provide a way for them to register for tutorials20:23
fuzzymantartley: also the idea of contacting tutorial givers about their tutorials20:24
fuzzymanhave you already done the last part?20:24
tartleyI have not. JohnP had reservations about it. I thought I'd hold off a couple of days20:24
fuzzymanif we have to wait until we know what room they are in then it depends on getting ideas of which tutorials are popular20:24
pboddieIf we need something quick and dirty, I guess we can persuade people to add themselves to the tutorial Wiki pages. I think Richard suggested this already.20:24
fuzzymanthat could take more than a couple of days though20:25
fuzzymanto actually get enough  feedback from attendees I mean20:25
fuzzymanI would be in favour of at least making sure that tutorial givers know we expect them20:25
fuzzymanif tartley is still willing to do it20:25
tartleyIf it was just me, I'd volunteer to send a v.short email tonight even, which just says the absolute minimum. Didn't want to rock the boat though if it didn't fit in with other people's plans20:25
tartleyyes still willing20:25
fuzzymanI think John is just short on time20:26
samasturupdating wiki has significantly more friction than firing an email...what if they just send emails and somebody (can be me) counts responses?20:26
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fuzzymanI don't think he will object to you firing an email20:26
fuzzymancontrary: welcome back20:26
tartleyI had also wanted to perform a very similar email response count for talk presenters20:26
fuzzymancontrary: would it be good for you to let us know about the partners program whilst you are still online?20:26
fuzzymantartley: that sounds great!20:26
contraryI am home now so not likely to lose my connection.  I can read waiting and sitting on bus - but not crossing roads20:26
tartley(just to be sure they all know they have been accepted. Three speakers have contacted us to say they did not know until they saw the schedule.)20:27
fuzzymanPROPOSED: Tartley to send a brief email to all talk presenters and tutorial givers to ensure they know they are expected and have registered20:27
fuzzymancontrary: ok20:27
joe202ok20:27
tartleyI don't think PROPOSED means anything, does it? Isn't it IDEA, or am I confused?20:28
fuzzymanI have no IDEA20:28
tartleyI'm happy with that though20:28
fuzzymanACCEPTED: member:Tartley to send a brief email to all talk presenters and tutorial givers to ensure they know they are expected and have registered20:28
fuzzymanhopefully one of them means something :-)20:28
tartleyCan someone help me quikcly get the emails out of django? Any volunteers?20:28
pboddie#define PROPOSED DECISION ;-)20:28
fuzzymanpboddie: nice - but what does that mean?20:29
_dboddieMoving on...20:29
fuzzymantartley: I'm ignorant but can help you after the meeting if you want20:29
pboddieOn the subject of contacting people, I'm quite prepared to blog continuously about such matters. Just let me know what and I'll put out some postings.20:30
fuzzymantartley: I have a login20:30
fuzzymanpboddie: another blog entry would be great20:30
fuzzymanpboddie: "EuroPython Nearly Here" ?20:30
moreatitartley, I'll stay online ping me if you need someone with shell access20:30
tartley@fuzzy: thanks.20:30
fuzzymanAnyone have anything to say on registration and accomodation?20:31
tartley@moreati Thanks20:31
moreatiLast number I got from john was in the 320 or 350 range20:31
contraryregistration before the day, or delegates on the day20:31
pboddieI can post a blog about which tutorials there are and that attendees will somehow be able to express a preference.20:31
fuzzymanpboddie: great20:32
pboddieI guess a blog reminding people to register would be nice. I guess advance registration stops in a week or so.20:32
moreatiWe'll close direct hotel bookings next week, I don't have an exact date. After that attendees will need to make their own booking with the hotels20:32
moreatiall I have to say20:32
fuzzymanok - definitely worth mentioning in a blog post20:33
moreati320-350 ( I forget exact) was last Friday20:33
_dboddieOK. Decision on the blog post. pboddie, are you going to do that?20:33
pboddieUsually, registration closes a week before, just to let the dust settle. This usually has an influence on stuff like badge printing.20:33
pboddiedboddie: Yes, I'll write blog posts.20:34
fuzzymananything more on registration or accommodation?20:35
pboddie"As Mr Vitti's consigliere, I am prepared to speak for Mr Vitti on all matters..." ;-)20:35
fuzzymaneh?20:35
tartley–noun, plural -ri  /-ri/ Show Spelled[-ree] Show IPA. Italian .20:36
tartleya member of a criminal organization or syndicate who serves as an adviser to the leader.20:36
fuzzymanheh20:36
fuzzymanso20:36
fuzzymanInfrastructure - Tech Team20:37
fuzzymanI guess sparkie isn't lurking here?20:37
fuzzymanI don't think we have anyone here who can speak about audio or video recording?20:37
fuzzymanwho is / are Rhubarb ?20:38
contraryInternet radio station based in the custard factory20:38
fuzzymanheh20:38
fuzzymanThere is also this note in the agenda: "We need to settle the question of signage sponsorship so that the signs can be prepare in good time for the conference."20:38
moreatiRob and I are visiting the conservatoire to do wireless stuff tomorrow morning. Once I've been I'll be contacting Rhubarb to talk details20:38
fuzzymanmoreati: great20:38
fuzzymanmoreati: thanks20:39
_dboddiefuzzyman: The signage sponsorship relates to the decision we made earlier.20:39
fuzzymanwhich decision?20:39
fuzzymanto contact scraperwiki?20:39
_dboddieYes.20:40
fuzzymanso we're hoping they will sponsor signage?20:40
_dboddieYes. I think so.20:40
fuzzymanok20:40
moreatiregarding audio recording. AFAIK Rhubard are doing some streaming, and providing some PA gear. We need volunteers to run the audio recording, or we ask session volunteers to also supervise the recorders.20:41
fuzzymanright20:41
fuzzymando we have someone coordinating this?20:41
pboddieDo you mean a session chair?20:41
fuzzymanah - I didn't see the bit about session volunteers20:42
pboddieSometimes I think that incentives (other than community glory) would grease the wheels of volunteership.20:42
fuzzymanin the past session volunteer has been an easy responsibility20:42
fuzzymanpboddie: heh - well sometimes incentives other than community glory actually turn out to be disincentives20:43
moreatiwe've offered free attendance to locals who run rooms. I can't remember what the response was, richard taylor would know20:43
fuzzymanfree attendance sounds fine20:43
samastursession chairs would probably benefit from short tutorial on how to handle equipment20:43
fuzzyman(to me)20:43
fuzzymanright - and even with training, unless it is very simple I think it might be a bit much to expect session volunteers to do it20:44
moreatiAh here's richard's coordination http://wiki.europython.eu/VolunteersByActivity20:44
pboddiesamastur: Agreed. We didn't have time last year, and I had no idea whether the equipment was actually working. Plus some speakers didn't want to use the microphone anyway.20:44
fuzzymanin the past people have chosen to be session volunteer for talks they wanted too attend, and have had little to do other than introduce the speaker and ensure they don't go over time20:44
moreatigetting them to use either the hand held or clip on mic should be part of that I think20:45
fuzzymanthat sounds fine20:45
samasturwell, task list is a bit longer now :) I am volunteering this year and don't mind taking care of recording, but would need to know upfront how to do it20:45
pboddieLast year, there was just stuff sitting there, and the instructions were not to touch anything, but make sure the microphone is pinned to the presenter.20:46
moreatithere'll definately be a session chair run down for those there at the start20:46
fuzzymanok20:46
samasturok20:46
moreatipboddie, that's more or less what I'm suggesting20:46
fuzzymanif there is minimal intervention needed then it sounds fine to let session volunteers do it20:46
fuzzymanmoreati: are you in charge of this?20:46
pboddieAgreed.20:47
_dboddiesamastur: Are you volunteering to organize/coordinate the recording effort, or something else? I'm just writing the minutes. :-)20:47
moreatifuzzyman, no20:47
fuzzymanheh20:48
fuzzymanwho is?20:48
samasturI am volunteering to chair some sessions20:48
_dboddiesamastur: OK.20:48
samastur:)20:48
moreatiI believe Richard Taylor is the sessions chair chair20:48
fuzzymanI meant specifically the audio stuff20:49
moreatiah, we don't have one of those yet. Cairain (sp) did it last year, but he's selfishishly gone to live in London20:50
fuzzymanhehe20:50
contraryand cannot make this conference20:50
moreatienquiries are ongoing20:50
moreaticontrary, :)20:50
contraryFrom memory, the volunteer needs to be able to run in short spurts from room to room, wearing a rucksack, to keep everything going during the conf20:51
fuzzymanciaran was perfect for that20:51
fuzzymanzeth is pretty sporty20:51
contraryHe may have other things on his mind20:51
fuzzymanso we need someone to cover the audio recordings then?20:51
fuzzymaneither that or we hope Richard can take it on along with session chair chairing20:52
contraryI think you would be better with a second person if poss20:52
fuzzymanright20:52
moreatiI have a possible, I'll email them20:52
fuzzymangreat20:52
contrarywhat about Welsh chris?20:52
moreaticontrary, afraid I can't remember who that is.20:54
contraryYoung Welsh-speaking bloke who helped a lot last time and fell asleep during the day.20:54
moreaticontrary, I vaguely recall him. If you have it could you send me his email address and/or surname.20:55
contraryLooking itt up20:55
pboddieI guess it's a question of which equipment is being used (Rhubarb's or someone else's), and making sure it's working. An "audio monkey", I believe, is the term used: http://wiki.europython.eu/VolunteersByActivity#Talk_audio_recording20:55
fuzzymanI was just looking at that page20:56
fuzzymanwe have no-one listed yet20:56
fuzzymanwhich leads us onto the next suggestion on the agenda20:56
fuzzymanpublicity20:56
fuzzymanthe email that tartley sends could ask for help with audio recording / session chairing and linking to the volunteers page20:56
* _dboddie steps out for a moment...20:56
fuzzymanis that ok tartley ?20:56
tartleyyep20:56
fuzzymanpboddie: and the blog entry the same?20:57
fuzzymanor possibly separate blog entries?20:57
pboddieOn all matters... Yes. ;-)20:57
fuzzymaneither would be fine20:57
fuzzymangreat20:57
tartleyOh hang on. Are we talking about an email to all delegates?20:57
moreatiI'll send out emails to the python lists tomorrow afternoon20:57
fuzzymantartley: no - the email you already agreed to send20:57
tartleyalright20:57
fuzzymantartley: just using the opportunity to call for volunteers20:57
fuzzymanmoreati: great - thanks20:58
tartleyok. makes sense. thought i had misunderstood.20:58
fuzzymanwe *could* send a separate email to everyone registered, but that is kind of what the europython list is already supposed to be for20:58
tartleyI gots to head out. I'll check the logs later tonight and email Richard and Fuzzy to liase on my actions. Thanks all.20:58
fuzzymantartley: ok - bye20:59
fuzzymanit's 19 O'clock20:59
fuzzymanwe should look at wrapping up20:59
fuzzymananything more on publicity?20:59
moreatitartnot from e20:59
moreati*me20:59
fuzzymantartnot - nice20:59
fuzzymanok - anything on keynotes or invited speakers?21:00
fuzzymanI things have been moving a bit in the last couple of weeks, but it is all in safe hands21:00
fuzzymanVolunteers21:00
fuzzymancontrary: Is Mary able to look after the main registration on Monday morning? Should we organise a rotor for volunteers to cover registration?21:01
moreatijohn and I removed the afternoon plenary sessions, added extra lightning sessions and made the last day shorter all keynote session are now filled21:01
fuzzymanmoreati: great21:01
moreatifuzzyman, I think that's covered21:01
contraryI am happy to look after main reg on Monday.21:01
contrarywith Sheila21:01
fuzzymancool21:01
fuzzymangreat21:01
fuzzymanwhat about the information desk?21:02
fuzzymanthe agenda says that we may not be able to staff it this year and suggests compiling a FAQ sheet21:02
contrarygood idea21:02
moreatifuzzyman, information desk and registration desk are the same desk i thought?21:02
fuzzymanmoreati: I'm just looking at the agenda21:02
contrarythe main info people wanted was "where was...." and what is the internet pasword21:02
fuzzymanmoreati: so - maybe!21:02
fuzzymancontrary: are you able to create a FAQ for us with answers to the top few questions21:03
contraryyep21:03
moreatiah I'm with it. registration desk is only during the time before opening session each day21:03
fuzzymanagain, great - thanks21:03
contrarywe will need A3 copies of programme to post in foyer/corridor21:03
contraryand mor ethan one copy21:03
contrary> one copy21:03
fuzzymansignage is still waiting on the sponsorship issue being settled I think21:04
_dboddieWho is doing the programme. Is there going to be a brochure?21:04
_dboddieOr just some printed timetables?21:04
moreati_dboddie, I can;t remember. John knows21:04
fuzzymanprinted timetable would be better or at least needed anyway as it is always subject to last minute changes21:04
fuzzymanthe trouble is that John knows everything....21:04
pboddieI think there had been talk of an attempt to persuade Yusdi to do it again in exchange for free entrance, but I don't know what happened next.21:05
contraryPerhaps someone could as Q tomorrow21:05
contrarys/ask21:05
moreatiYusdi has volunteered to do a booklet again.21:06
fuzzymangreat - if we have the budget to print it21:07
fuzzymansounds like we have if we have asked him to produce it21:07
moreatiI'll check with John on the printing21:08
fuzzymanthanks21:08
fuzzymanRichard Taylor makes a couple of suggestions about things he would like to do - communicating with people who have already volunteered and contacting the Italians21:09
fuzzymanthat sounds uncontroversial, so he should just do it21:09
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fuzzymanthe agenda also asks about timetable for preparation pre-conference (bag stuffing etc)21:09
contrarymoreati: have just emailed you "Welsh" Chris' email21:10
contraryand badge making.21:10
fuzzymanright21:10
moreatifuzzyman, bag stuffing is Sun eve after last tutorial21:10
moreatiand that is on the timetable21:10
contrarybut last year we gave out badges at the tutorial days.  Is anyone just attending tutorials?  Do delegates need to be identified as tutorial attendees?21:11
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moreaticontrary, that number will be small enough we can deal with it as and when21:11
fuzzymanin the past we have let people attend tutorials without too much checking21:12
fuzzymanas checking and having badges ready by then is extra work21:12
contraryit was just a host of confusion becausse the tutorial attendees thought they had to sign in for the conference as well21:12
contraryso perhaps just get everyone to sign in on the Monday21:12
fuzzymanthat sounds fine to me21:13
fuzzymanso long as John agrees21:13
fuzzymanI think we should wrap it up here21:14
fuzzymanAny other business?21:14
joe202no21:14
moreatino opinion either way at this stage, cross the bridge when we get there. No other business from me21:14
contraryWe, or rather Joe and John, couldn't put the Partners schedule on the timetable :-(21:15
fuzzymancontrary: why is that?21:15
contraryBut I have had two emails thus far21:15
fuzzymancontrary: which schedule do you mean - the online one?21:15
fuzzymancontrary: were you limited by time or stymied by the technical issue?21:15
contrarySomething to do with the fact that we had decided to start something  when everything else was "at a break".21:15
fuzzymanah21:15
contraryBut nothing we ar edoing is at a fixed time so it could be shifted21:15
fuzzymanright21:16
moreatipartner programme and conference times don't line up. The dictionary structure couldn't take it21:16
contraryyou could rejig Partner programmme to join up21:16
fuzzymanah21:16
moreaticontrary, really, then I need to send you a proposed change to partners21:16
contrarybrill21:16
joe202contrary: some of it appears to be on - do you need me to make some alterations in John's absence?21:17
contraryplease go ahead.21:17
contraryI think John ran out of hours in the day.21:17
fuzzymannot surprised :-(21:17
contraryI think taking a holiday - internet free - is a good idea21:17
joe202Do you want to forward me the emails specifying the difficulty?21:18
contraryi will send you an email and give you my mobile number.21:18
joe202joe.metcalfe@tiscali.co.uk21:18
contraryok21:18
moreatijoe202, I know the details. Please call me on 07790816339 if you aren't sure21:18
joe202moreati: OK21:19
fuzzymananything more from anyone?21:19
moreatinext meeting21:19
_dboddieNext week? Tuesday?21:20
fuzzymanI can't do Tuesday - but it seems to be better for most people21:20
moreatiTuesday 23th at 1800 BST sounds best to me21:20
moreatiI can do wednesday if needed21:20
fuzzymanmaybe we could do Tuesday *and* Thursday?21:20
pboddieFirst blog posting: http://wiki.europython.eu/VolunteersByActivity#Talk_audio_recording21:20
pboddieAnd not a single reST error! :-)21:20
contraryJohn is back Tuesday21:20
contraryI think21:21
moreaticontrary, correct21:21
fuzzymanshall we settle the day on the mailing list?21:21
moreatiokay21:21
fuzzymanso - we're done21:22
fuzzymanthanks everybody21:22
contrarygood night21:22
joe202bye21:22
pboddieThanks for being the host, fuzzyman!21:23
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samasturbye21:23
moreatibye21:23
_dboddieSome actions on the agenda page.21:24
_dboddiehttp://wiki.europython.eu/MeetingAgenda2010070821:24
fuzzyman_dboddie: thanks21:25
zethOh21:29
zethHi everyone21:29
zethI am a bit slow again21:29
zethbusy day21:30
joe202zeth: I think we've finished21:31
joe202can you see the log?21:33
pboddiezeth: how is it going?21:33
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