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| SafPlusPlus | Thanks for the answers _dboddie. :) | 10:22 |
|---|---|---|
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| ThomasWaldmann | moin | 10:29 |
| ThomasWaldmann | """Extra Early Bird Registration is available until 18th Feb or ..." | 10:29 |
| ThomasWaldmann | ehrm, it's march, 4th | 10:29 |
| ThomasWaldmann | and why is the quantity == 1 for all hotel days that were "not required"? | 10:34 |
| ThomasWaldmann | """Although this page is encrypted, the information you have entered is to be sent over an unencrypted connection and could easily be read by a third party. | 10:42 |
| ThomasWaldmann | """ - after it shows printable invoice, one step after entering CC data | 10:42 |
| ThomasWaldmann | the "after edit" msg "Thanks ..." from moin overlaps the header area and the logo, maybe some css geek could fix that | 11:01 |
| SafPlusPlus | The extra early bird thiny has been extended I read. Not reflected on the website though. | 11:03 |
| SafPlusPlus | I did notice the quantity = 1 thingy on that table, but since the cost was listed as 0 it didn't worry me. | 11:04 |
| * ThomasWaldmann thought "if they have the quantity wrong, better remove it, who knows if they "internally" calculate the price correctly otherwise" | 11:08 | |
| ThomasWaldmann | maybe the date on the website should get fixed asap. it feels strange if you read the announcement on planet.p.o 5 minutes ago that registration is open now and then it tells on the site "oh, the best rate might be already over since 2 weeks" | 11:09 |
| ThomasWaldmann | hmm, wiki doesn't offer page subscription, looks like smtp is not configured | 11:28 |
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| paul_boddie | ThomasWaldmann: You might want to mail europython-improve about the Web site stuff. | 16:24 |
| ThomasWaldmann | did I already mention that I dislike mailing lists? :) | 16:44 |
| paul_boddie | Oh, come on: just a quick message! :-) | 16:54 |
| paul_boddie | I'll look into setting up mail on the Wiki later on. | 16:54 |
| fuzzyman | is there a meeting tonight? | 17:57 |
| fuzzyman | I guess it will be next week as I missed last weeks | 17:58 |
| paul_boddie | Thursday March 11th, 1700 GMT, 1800 CET | 17:58 |
| fuzzyman | ah | 17:58 |
| fuzzyman | thanks | 17:58 |
| paul_boddie | Although I think Zeth wanted it later at 1730/1830. | 17:58 |
| fuzzyman | if it was later I would have to leave early | 17:58 |
| fuzzyman | in general later is fine | 17:58 |
| fuzzyman | but not that particular week :-) | 17:58 |
| paul_boddie | I think I promised to send a mail out about the times, but I hoped that Zeth might be able to agitate a bit for it instead. | 18:00 |
| ambv | Something to pick up for Europython 2010: http://mobile.slashdot.org/story/10/03/04/1315210/Why-PyCon-2010s-Conference-Wi-Fi-Didnt-Melt-Down | 18:33 |
| ambv | :) | 18:33 |
| paul_boddie | I saw this via Planet Python. Of course, on Slashdot you get the armchair presidents telling everyone how great their network was at their LAN party or whatever. | 18:39 |
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| paul_boddie | http://serverfault.com/questions/72767/why-is-internet-access-and-wifi-always-so-terrible-at-large-tech-conferences | 18:49 |
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| aa_ | hi, sorry I am late | 19:36 |
| paul_boddie | aa_: No meeting today! | 19:36 |
| aa_ | oh hah :) | 19:37 |
| pinner | Hello, sorry to be late! Been taking a course with a student from hell! Just all gone. | 19:37 |
| paul_boddie | pinner: Surely no meeting today. | 19:37 |
| aa_ | "Next Meeting to be held on Thursday 4th March at 1730 GMT/ 1830 CET" | 19:38 |
| pinner | paul_boddie: 'twas in the minutes from the last one, although I'd have thought that another week would have been better | 19:38 |
| pinner | So as aa_ says, ther is one scheduled for today... | 19:39 |
| pinner | let's start, may be quick if not many attendees! | 19:39 |
| pinner | #startmeeting | 19:39 |
| paul_boddie | PRESENT | 19:39 |
| pinner | TOPIC Apologies | 19:39 |
| pinner | I have apologies from contrary | 19:40 |
| aa_ | this is my first ever irc meeting | 19:40 |
| paul_boddie | (I missed the bit about the date alongside all the chatter about the times.) | 19:40 |
| pinner | I expect conch may be joning us later | 19:40 |
| paul_boddie | I guess I won't need to update the note about the next meeting being 11th March now. ;-) | 19:41 |
| pinner | aa_: I was an IRC virgin not long ago,as well | 19:41 |
| paul_boddie | fuzzyman was here a while back but I sent him away, sort of. | 19:41 |
| pinner | aa_: who are you? | 19:41 |
| _dboddie | PRESENT | 19:41 |
| aa_ | pinner: hi, sorry Ali Afshar, I beleive we have met in person too | 19:41 |
| fuzzyman | hello | 19:41 |
| fuzzyman | PRESENT | 19:42 |
| aa_ | PRESENT | 19:42 |
| fuzzyman | (although only accidentally!) | 19:42 |
| pinner | aa_: Sorry, of course! | 19:42 |
| paul_boddie | fuzzyman: I managed not to read the logs for the last meeting. Sorry about that! | 19:42 |
| pinner | PRESENT | 19:42 |
| fuzzyman | paul_boddie: ha :-) | 19:42 |
| paul_boddie | I thought we had been voting on the 1730/1830 thing. And where is Zeth, by the way? | 19:42 |
| pinner | TOPIC Actions from last meeting | 19:43 |
| paul_boddie | We still had half an agenda from the last meeting, as I recall. | 19:43 |
| pinner | I haven't read the logs either, but all the actions have been done, I think. | 19:44 |
| paul_boddie | This agenda/actions split is making life difficult. Can we not have the same page on the Wiki? | 19:44 |
| pinner | paul_boddie: my intention was that we have the same longish agenda, but only cover as musch as we can in say, 75 minutes | 19:44 |
| pinner | and maybe cover a different half each meeting if need be. | 19:45 |
| paul_boddie | Well, if Zeth isn't going to be arguing times, let's press on. :-) | 19:45 |
| pinner | We may as well have a | 19:45 |
| pinner | TOPIC Meeting Times | 19:45 |
| pinner | I suggest we set up a doodle meeting thing for the next meeting, then use whatever is chosen as best for everyone for all future meetings | 19:46 |
| fuzzyman | ok | 19:46 |
| pinner | Then we all have a say, not just Zeth | 19:46 |
| paul_boddie | Agreed. I'm fed up of all the "I can't do it!" when any time is proposed. | 19:46 |
| fuzzyman | so long as enough people participate | 19:46 |
| fuzzyman | ha | 19:46 |
| fuzzyman | no time will be ideal for everyone | 19:46 |
| fuzzyman | although Zeth is fairly important | 19:47 |
| pinner | paul_boddie; just like i feel. | 19:47 |
| paul_boddie | Action: someone (maybe me) sets one up and mails everyone and sets a deadline for whining? | 19:47 |
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| pinner | who's like to set up the doodle? | 19:47 |
| pinner | Hi Lukas! | 19:47 |
| fuzzyman | paul_boddie just volunteered... | 19:47 |
| pinner | fuzzyman: you mean you volunteered him! | 19:48 |
| fuzzyman | hah :-) | 19:48 |
| pinner | paul_boddie: is that OK? | 19:48 |
| paul_boddie | I'll set it up now, mail later. It'll be worth it just to avoid the whining. | 19:48 |
| pinner | DECISION paul_boddie will set up a doodle.ch meeting time vote for next meeting, and we'll keep to that time/day of week for future meetings | 19:49 |
| pinner | paul-boddieL thanks | 19:49 |
| pinner | fuzzyman: any thing relevant to report from PyCon before we proceed further? | 19:50 |
| fuzzyman | no, sorry :-( | 19:50 |
| fuzzyman | other than that Brett is looking forward to coming to see us | 19:51 |
| pinner | No other speakers? | 19:51 |
| fuzzyman | not that I'm aware of | 19:51 |
| fuzzyman | I wasn't a good EuroPython evangelist whilst I was there I'm afraid | 19:52 |
| fuzzyman | the European core devs are aware of the language summit and core sprint though | 19:52 |
| pinner | OK, Brett is good, and Raymond is coming, also Richard Jones is coming, so not too bad so far | 19:52 |
| fuzzyman | I must put some concrete plans into the language summit now (send out invitations) | 19:53 |
| fuzzyman | oh - sorry | 19:53 |
| fuzzyman | Mark Ramm is likely to come | 19:53 |
| fuzzyman | courtesy of Sourceforge | 19:53 |
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| pinner | fuzzyman: good, the LS and Cs will be good, also the PSF meeting | 19:53 |
| fuzzyman | yes | 19:53 |
| paul_boddie | Pastebin: http://www.doodle.com/xxz56sx5zr33ya6m | 19:54 |
| pinner | I wanted a talk on the GIL, asked RH, I understand the dabeaz GIL talk was a great success at PyCon, but I don't think we can afford to pay his expenses as well, much as I'd liek too | 19:54 |
| fuzzyman | agreed | 19:55 |
| fuzzyman | Raymond's PyCon talk was fantastic | 19:55 |
| fuzzyman | Antoine Pitrou may come - he is the creator of the new GIL | 19:55 |
| fuzzyman | but he is not a confident speaker of English | 19:55 |
| pinner | TOPIC Talks | 19:55 |
| pinner | Do we know how many we have? | 19:55 |
| pinner | ping zeth | 19:56 |
| pinner | zeth says 'omg, forgot all about it' | 19:57 |
| fuzzyman | ha | 19:57 |
| fuzzyman | we have a security 'issue' with our talk submission software | 19:58 |
| fuzzyman | aa_ can tell us about it | 19:58 |
| aa_ | well, not necessrily an issue, but if I type my email address in, I get the info I submitted last eyar, including my old address and telephone number | 19:58 |
| aa_ | in some way I appreciated it more than trying to remember a password... but still, I think it could be ebtter | 19:59 |
| pinner | aa_: that was so you didn't have to enter your bio stuff again | 19:59 |
| zeth | hi | 19:59 |
| pinner | Hi Zeth! | 19:59 |
| fuzzyman | if you enter someone else's email address (no password required) you get all *there* details | 19:59 |
| aa_ | pinner: precisely, great idea, but anyone can use my info to create a talk as me | 19:59 |
| zeth | PRESENT | 19:59 |
| fuzzyman | email, phone number, address | 20:00 |
| fuzzyman | oops *their* details | 20:00 |
| aa_ | and what fuzzyman says | 20:00 |
| zeth | Well aa_ anyone can do that without the filling in | 20:00 |
| zeth | but maybe I hide the phone number etc | 20:00 |
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| fuzzyman | e.g. http://www.europython.eu/submission/?email_address=theology%40gmail.com | 20:01 |
| zeth | What I will do is make it so that the more personal stuff is obscured | 20:01 |
| aa_ | yeah, people might start submitting bug reports at me by SMS | 20:01 |
| * paul_boddie has to try this... | 20:01 | |
| zeth | The last year's bio is not personal info since it is on the web | 20:01 |
| paul_boddie | Nice picture, Zeth! ;-) | 20:01 |
| fuzzyman | postal address and phone number is though - so hiding that seems good | 20:02 |
| zeth | but the phone number I'll put as 0121 ****** or something | 20:02 |
| zeth | like a till receipt | 20:02 |
| pinner | OK, i think this should be sorted outside the meeting | 20:02 |
| aa_ | zeth: great idea | 20:02 |
| aa_ | zeth: (except probably use the last 4 numbers instead) | 20:03 |
| * paul_boddie holds up "decision" sign, a bit like those "quiet" signs you get at golf events. | 20:03 | |
| aa_ | oh, outside the meeting, sorry | 20:03 |
| zeth | enough to identify it yourself so you don't have to refill, but not enough for people to stalk you | 20:03 |
| zeth | yeah no need to discuss outside or inside if we are all in agreement | 20:03 |
| fuzzyman | I think we have agreement | 20:03 |
| zeth | cool, move on | 20:03 |
| paul_boddie | We just need action! | 20:03 |
| fuzzyman | lights, camera, ... | 20:04 |
| pinner | IDEA fuzzyman, aa_ and paul_boddie to agree security spec with zeth, to be implemented before next meeting | 20:04 |
| pinner | VOTE fuzzyman, aa_ and paul_boddie to agree security spec with zeth, to be implemented before next meeting | 20:05 |
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| _dboddie | +0 | 20:06 |
| fuzzyman | +1 | 20:06 |
| zeth | security spec sounds a bit overkill | 20:06 |
| zeth | but whatever | 20:06 |
| aa_ | +1 | 20:06 |
| aa_ | "privacy spec" ? | 20:06 |
| paul_boddie | +1 | 20:06 |
| pinner | +1 | 20:06 |
| * paul_boddie now starts drafting a huge specification for Zeth to implement. ;-) | 20:07 | |
| aa_ | "First God made heaven & earth..." | 20:07 |
| * pinner joins in making as big a spec as possible... | 20:08 | |
| zeth | phonenumber = "*******" + phonenumber[-4:] | 20:08 |
| zeth | is basically what I am doing | 20:08 |
| fuzzyman | no - we need GPG in there | 20:08 |
| pinner | TOPIC Talks again | 20:08 |
| fuzzyman | and some custom C code | 20:08 |
| zeth | and json | 20:08 |
| pinner | zeth: how many have we got? | 20:08 |
| zeth | 14 | 20:08 |
| zeth | hang on | 20:09 |
| pinner | sorry, we should have had an | 20:09 |
| fuzzyman | the call for papers is not live on the website yet | 20:09 |
| pinner | ENDVOTE | 20:09 |
| zeth | 9 I think | 20:09 |
| pinner | and | 20:09 |
| fuzzyman | in the sense that the front page still says: | 20:09 |
| zeth | 9 with some repeats | 20:09 |
| fuzzyman | The Call for Papers will be issued in February 2010. | 20:09 |
| fuzzyman | the cfp page is alive and well though | 20:09 |
| fuzzyman | http://www.europython.eu/talks/cfp/ | 20:09 |
| fuzzyman | we've just gone live on the python.org site as well | 20:10 |
| pinner | DECISION fuzzyman, aa_ and paul_boddie to agree Talks submission privacy spec with zeth, to be implemented before next meeting | 20:10 |
| fuzzyman | I think paul_boddie submitted the news item | 20:10 |
| fuzzyman | (sorry - speaking out of turn) | 20:10 |
| pinner | OK, 9 talks is not bad at this stage, plus we know of quite a few more coming | 20:11 |
| fuzzyman | brb | 20:12 |
| pinner | So, I don't see why we can't meet the Talk numbers we've been expecting | 20:12 |
| pinner | but we need to push people for more | 20:12 |
| zeth | I have not done any publicity | 20:12 |
| pinner | which all comes under publicity, next Topic?? | 20:12 |
| zeth | but I have emailed everyone who gave a talk year | 20:12 |
| pinner | back to talks, we need to take a decision on what we do about acceptance... | 20:13 |
| *** conch has joined #europython | 20:13 | |
| pinner | I'm all for reviewing and accepting as we go along, like last year, which allows us to publish Abstract and BIOS and even a draft Timetable which will all keep people interested and registering | 20:14 |
| pinner | Hello Quentin! | 20:15 |
| pinner | s/BIOS/Bios/ # not the ugly thing that keeps PCs running | 20:15 |
| zeth | I agree | 20:16 |
| zeth | The system is all there like last year | 20:16 |
| zeth | so I propose we do like then | 20:16 |
| zeth | then I don't have to code anything :-) | 20:16 |
| pinner | who do we have on Talks this year? - lac and tartley again IIRC, but neither is present, so it will have to wait | 20:16 |
| conch | PRESENT | 20:17 |
| pinner | meantime, some of us could review what we have already.. | 20:17 |
| zeth | pinner: I helped with talks last year | 20:17 |
| zeth | and I can this year also | 20:17 |
| pinner | fuzzyman, zeth, conch. Are you guys up for reviewing submissions to date? | 20:18 |
| zeth | helps for me to be in the loop in case the talks system bites anyone | 20:18 |
| zeth | yeah | 20:18 |
| fuzzyman | pinner: happy to help | 20:18 |
| * aa_ can do reviews if required | 20:18 | |
| fuzzyman | isn't tartley going to do that though? | 20:18 |
| zeth | I will have a quick chat with nickbooker when I can, doublecheck the pickles that come out at the end are still perfect | 20:18 |
| pinner | DECISION Talks submitted to date to be reviewed by zeth, fuzzyman, conch, pinner | 20:19 |
| fuzzyman | pinner: will you coordinate by email? | 20:19 |
| pinner | zeth: HippySurfer has been looking at that, ask him... | 20:19 |
| pinner | fuzzyman: yeah | 20:19 |
| fuzzyman | is lac involved this year? | 20:19 |
| fuzzyman | haven't seen her much at meetings | 20:19 |
| pinner | fuzzyman: yes, but she may not make the conf | 20:20 |
| fuzzyman | and I thought we had an Italian contingent due this year as well | 20:20 |
| fuzzyman | pinner: understood | 20:20 |
| * fuzzyman speaking out of turn again | 20:20 | |
| zeth | fuzzyman: lac is not so much this year | 20:21 |
| fuzzyman | right | 20:21 |
| pinner | volunteers from othyer countries are in short supply, evryone seems to be too busy running their own conf, eg PyCon IT, PyCon Ireland, PyCon FR | 20:21 |
| zeth | she has a hockey tournament or something | 20:21 |
| fuzzyman | football | 20:21 |
| pinner | and her mum may be coming ovet to G'borg that week | 20:21 |
| zeth | Ironically have more German volunteers than Italian ones :-) | 20:21 |
| fuzzyman | pinner: right, but I understood that the Italians were all fired up to join in - oh well | 20:21 |
| zeth | Well there is still time | 20:22 |
| zeth | maybe we can ask them to help with publicity | 20:22 |
| pinner | although we (zeth, moreati, pinner) managed to help a lot with EP 2008 event though we had PyCon UK to put on | 20:22 |
| aa_ | maybe they are waiting for someone to get in touch with them? | 20:22 |
| pinner | zeth: we have asked everyone to help with publicity, to littel avail... | 20:23 |
| pinner | We've had a volunteer who has a Frenchish name, but is UK-resident. | 20:23 |
| pinner | aa_ that's what these meetings are for! | 20:24 |
| pinner | also, there's plenty of scope for help at the conf, with Session chairs,etc, but it's a bit late for evrything else then | 20:24 |
| fuzzyman | and the place where tasks are assigned is here... | 20:25 |
| pinner | time to move on... | 20:25 |
| fuzzyman | so if anyone wants to help out, attending these meetings is the starting point... | 20:25 |
| fuzzyman | ok | 20:25 |
| pinner | TOPIC Sponsorship | 20:25 |
| pinner | has any one any news of sponsors? | 20:25 |
| _dboddie | pinner: Who have we/you asked? | 20:25 |
| pinner | _dboddie: I reported in last 'Agenda', we have interest from Lenovo, Google, Navare, and some others, but we haven't had time | 20:27 |
| fuzzyman | who did sponsorship last year? | 20:27 |
| _dboddie | pinner: Do we have a brochure, or do you need help updating it? | 20:28 |
| pinner | I contacted Tim Couper, who has been saying he has Standard bank lined up and gagging to give us £10,000 or so, but I get the impression that it will not happen. | 20:28 |
| zeth | fuzzyman: conch mostly | 20:29 |
| zeth | fuzzyman: conch (Q) mostly | 20:29 |
| fuzzyman | right - is he able to take it on again this year? | 20:29 |
| fuzzyman | it sounds like not | 20:29 |
| fuzzyman | we should at least email all the sponsors from previous years | 20:30 |
| pinner | _dboddie: we're iuntending to do a minimum reword on last year's brochure and I have a price of about £50 to get the artwork done professionally, so there's not a lot to do really. | 20:30 |
| aa_ | is there a sponsor pack of some kind? or is this the brochure? | 20:30 |
| fuzzyman | if someone takes it on they should talk to Van Lindberg who did sponsorship for PyCon this year and was enormously successful | 20:30 |
| fuzzyman | although not volunteering, sorry | 20:30 |
| pinner | fuzzyman: jacob22 did some as well | 20:30 |
| zeth | [[ fuzzyman: _dboddie , see http://www.europython.eu/submission/?email_address=mark@mark-fink.de ]] | 20:30 |
| pinner | fuzzyman: but we need someone who will take it on and can devote a decent amount of time to it. | 20:31 |
| fuzzyman | zeth: fine | 20:31 |
| fuzzyman | pinner: understood | 20:31 |
| pinner | None of us here at Clockwork have the time, it was too much a hit on our income last year and the year before... | 20:31 |
| fuzzyman | right | 20:32 |
| _dboddie | paul_boddie: ^^^ zeth's link | 20:32 |
| fuzzyman | call for volunteer on email list? | 20:32 |
| pinner | ACTION pinner to arrange update of Sponsorship Brochure | 20:33 |
| _dboddie | I can help with materials, but I don't have the networking skills to extract big money from big corporations. | 20:33 |
| _dboddie | Now that I no longer have _those_ negatives... ;-) | 20:33 |
| fuzzyman | _dboddie: even emailing and following up known contacts would be useful | 20:33 |
| zeth | Well we should appoint someone as co-ordinator if possible, is there anyone here | 20:33 |
| pinner | _dboddie: also we have to get the money out of them. We still haven't be paid by oracle from last year, and Sun the year before! | 20:33 |
| zeth | _dboddie: even if you just co-ordinate what others email and network, that would be big thing | 20:33 |
| pinner | so ... | 20:33 |
| _dboddie | Put me down as part of the sponsorship team, then. | 20:34 |
| pinner | IDEA Sponsors may not have stands, banners, etc unles they have paid their Sponsorship dues *before* the conf | 20:34 |
| fuzzyman | pinner: agreed | 20:35 |
| _dboddie | +1 | 20:35 |
| pinner | VOTE Sponsors may not have stands, banners, etc unless they have paid their Sponsorship dues *before* the conf | 20:35 |
| fuzzyman | +1 | 20:35 |
| pinner | +1 | 20:35 |
| _dboddie | +1 | 20:35 |
| _dboddie | :-) | 20:35 |
| pinner | ENDVOTE | 20:35 |
| pinner | DECISION Sponsors may not have stands, banners, etc unless they have paid their Sponsorship dues *before* the conf | 20:36 |
| zeth | +1 | 20:36 |
| zeth | lag ! | 20:36 |
| pinner | I think we have an embryo Sponsorhip team, consisting of _dboddie, pinner, and anyone else who cares to join. Speak now or forever hold your peace... | 20:38 |
| _dboddie | I'll send a mail to the list about this. | 20:38 |
| pinner | _dboddie: good, thanks | 20:38 |
| pinner | ACTION _dboddie will email ep-improve to solicit people to get join sponsorship team | 20:39 |
| pinner | TOPIC Goody Bags | 20:39 |
| pinner | Ok to have something similar to last year? ie bag, teeshirt, sponsors' swag? | 20:40 |
| zeth | yep | 20:40 |
| zeth | lets make a new riddle though | 20:40 |
| fuzzyman | riddle? | 20:40 |
| zeth | last year's bag had the riddle on it | 20:41 |
| zeth | that I wrote (and John censored a little :) | 20:41 |
| pinner | We had a PyWm meeting here last week, and the partners programme people wanted Lavendar shirts, | 20:41 |
| fuzzyman | hah | 20:41 |
| fuzzyman | :-) | 20:41 |
| aa_ | pinner: coloured or scented | 20:41 |
| fuzzyman | how will the male feel about that | 20:41 |
| fuzzyman | *male partners | 20:41 |
| fuzzyman | or is that for everyone? | 20:41 |
| pinner | and the rest of us agreed that the Crew shirts should be Red (like last year's PP ones, with 50/50 Black/Grey for the delagtes agin | 20:42 |
| zeth | yep | 20:42 |
| zeth | red is cool | 20:42 |
| pinner | aa_: I think they should be scented ;-) | 20:42 |
| pinner | zeth: more hot, conventionally | 20:43 |
| fuzzyman | red / black / grey sounds fine | 20:43 |
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| pinner | VOTE Swag tee-shirts to be Lavendar for Partners Programme, Red for Crew, 50/50 Black/Grey for Delegates | 20:44 |
| fuzzyman | +1 | 20:44 |
| fuzzyman | tef_: hello | 20:44 |
| aa_ | +1 | 20:44 |
| pinner | +1 | 20:44 |
| tef_ | hullo | 20:44 |
| *** moreati has joined #europython | 20:44 | |
| zeth | +1 | 20:45 |
| * zeth waves at moreati and tef_ | 20:45 | |
| pinner | moreati: Hi, we're voting on teeshirts, like we discussed Saturday | 20:45 |
| pinner | ENDVOTE | 20:45 |
| * moreati wave meakly, looks shift | 20:45 | |
| pinner | DECISION Swag tee-shirts to be Lavendar for Partners Programme, Red for Crew, 50/50 Black/Grey for Delegates | 20:46 |
| pinner | so now I'll ask for a price on bags and tee-shirts tomorrow, to go into moreati's budget | 20:46 |
| pinner | TOPIC Accommodation | 20:47 |
| pinner | Premier In has given us a new rate, different to the one they gave us a month ago, so we have to change the Registration form, and maybe refund some delegates as the prices are (mostly, but not all) lower | 20:48 |
| fuzzyman | do we have to give refunds? | 20:48 |
| fuzzyman | maybe on request? | 20:48 |
| fuzzyman | sounds like a nuisance | 20:48 |
| fuzzyman | although good that the rates are now lower | 20:48 |
| pinner | We nned to work out the difference, and offer rebates where applicable | 20:49 |
| fuzzyman | fair enough | 20:49 |
| _dboddie | Maybe do the refunds at the conference. | 20:49 |
| _dboddie | Something less to think about right now. | 20:49 |
| fuzzyman | or keep the rates the same to help pay for the conference | 20:49 |
| pinner | fuzzyman: if we don't offer refunds, and delegates discover they change, they won't be very happy | 20:49 |
| fuzzyman | saves changing the registration form as well | 20:49 |
| zeth | Well there is still the fact we lose x% everytime someone books through our form | 20:50 |
| zeth | I think we should ask the premier for x% off | 20:50 |
| zeth | to cover the paypal fees | 20:50 |
| zeth | then we would still be just handing the money over | 20:50 |
| zeth | without making a profit | 20:50 |
| pinner | Although I suggets we only give a refund if the refund exceeds the cost of collecting the money n(eg Bank Transfer, Paypal) | 20:50 |
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| zeth | oh hang on, I rethink what I just said | 20:51 |
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| zeth | no still doesn't work | 20:52 |
| fuzzyman | zeth: eh? | 20:52 |
| pinner | zeth; we can't make a profit, or we have to register for VAT. At the moment we're in theory just passing the money through as an agent, so it doesn't count towards the VAT threshold. In practice of course we lose out, but that's just one of the conf costs | 20:53 |
| zeth | it still does not reconcile the problem of a) we lose a few percent of the hotel bookings when people pay through a form (we pay paypal a fee, then hand the full amount over to the hotel) | 20:53 |
| pinner | Hi matti! | 20:53 |
| zeth | and b) we don't want to profit | 20:53 |
| moreati | Offer refunds, to those who've already paid, pay on request at the conference seems the right balance to me. We can publicese the new rates as a big win, to drum up more bookings | 20:53 |
| zeth | how about | 20:53 |
| zeth | we announce the new rates when we go from extra-early bird to less dicount | 20:54 |
| zeth | then people who lost a few quid on the hotel, saved it on the conference | 20:54 |
| zeth | so it works out even | 20:54 |
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| fuzzyman | sounds good to me | 20:54 |
| pinner | zeth: we really don't want to register or VAT, so let's keep it as it is, we don't wnat all that admin, especially as next year we will be down to PyCon UK numbers and well below VAT threshold. De-registering is another problem | 20:55 |
| fuzzyman | it would be nice to avoid the complexity of refunds | 20:55 |
| aa_ | I think you might still offer people the difference back | 20:55 |
| fuzzyman | ok | 20:55 |
| zeth | the difference minus the paypal fee? | 20:55 |
| zeth | or does that still not work for VAT reasons? | 20:55 |
| pinner | IDEA we should work out what refunds would be, then take a decision. | 20:55 |
| zeth | ok | 20:56 |
| aa_ | zeth: that should be ok for VAT because you aren't making any money | 20:56 |
| pinner | zeth: i will consult a tame accountant | 20:56 |
| moreati | pinner, I'll do that, if you can send me the hotel booking numbers from the cart | 20:56 |
| zeth | We don't even know what the discount will be, so this is an incomplete discussion. We could be discussing 10p or something. | 20:56 |
| zeth | 'discount'.replace('refund') | 20:57 |
| pinner | ACTION pinner to consult an accountant about VAT implications of hotel booking/ chnages of hotel rate/refunds | 20:57 |
| moreati | zeth it's of the order of £12 per night booked | 20:57 |
| pinner | moreati: thanks | 20:57 |
| zeth | __.replace('discount', 'refund') | 20:57 |
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| fuzzyman | pinner: can we accept donations? | 20:57 |
| fuzzyman | pinner: we could ask delegates to voluntarily donate the difference... :-) | 20:58 |
| fuzzyman | but that may not make any difference - I'll leave it to you and the accountant | 20:58 |
| pinner | moreati: but Sunday is more, £14 IIRC, so it's not straightforward | 20:58 |
| zeth | well the donations could go to sweden | 20:58 |
| pinner | fuzzyman: that's a good option! | 20:58 |
| aa_ | yes, | 20:58 |
| moreati | pinner, no it's dependant on booking numbers/pattern | 20:59 |
| zeth | if we go near the VAT threshold, we could send some money to lac's instead? | 20:59 |
| fuzzyman | email them to notify them of the change - ask for a donation, with action required to opt out of the donation :-) | 20:59 |
| aa_ | vat threshold is on the bottom line | 20:59 |
| pinner | OK, we can't go further on this until we have the details, ie moreati's calcs and accountant's advice | 20:59 |
| fuzzyman | fine | 20:59 |
| aa_ | as long as you are losing enough money elsewhere, you wil be fine (but please check with an accountant) | 20:59 |
| zeth | aa_: i don't think that could be the case | 21:00 |
| moreati | pinner, indeed. Could you send me a login for the cart, or the hotel bookings summary | 21:00 |
| zeth | as otherwise this would never be a problem | 21:00 |
| aa_ | zeth: I am not sure it is a problem | 21:00 |
| aa_ | anyway, accountant | 21:00 |
| zeth | yep | 21:00 |
| zeth | next | 21:00 |
| pinner | VOTE Take decision on potential hotel refunds at meeting after next, when we have figures | 21:00 |
| zeth | +1 | 21:01 |
| aa_ | +1 | 21:01 |
| pinner | ACTION moreati and pinner to get figures | 21:01 |
| moreati | +1 | 21:01 |
| pinner | moreati: another early evening session? | 21:01 |
| zeth | (good not to be too hasty as they might put their prices back up) | 21:01 |
| pinner | +1 | 21:01 |
| pinner | ENDVOTE | 21:02 |
| pinner | DECISION Take decision on potential hotel refunds at meeting after next, when we have figures | 21:02 |
| pinner | TOPIC A/V Recording | 21:03 |
| zeth | pinner: did you already say how many bookings we have so far? | 21:03 |
| zeth | We met with a local organisation called Rhubarb Radio | 21:03 |
| zeth | who have offered us free equipment we can borrow | 21:03 |
| zeth | and a sound engineer to help us | 21:04 |
| pinner | Status: www.rhubarbradio.com will stream the talks live, at no cost, this will save a lot of previous year's A/V costs | 21:04 |
| fuzzyman | wow | 21:04 |
| fuzzyman | great | 21:04 |
| pinner | this applies to audio only, although by the conf it *may* include some video | 21:04 |
| _dboddie | Nice. | 21:05 |
| fuzzyman | Any word from Michael Sparks? | 21:05 |
| zeth | I (or someone?) is going to meet their engineer and give him a quick tour of the venue | 21:05 |
| pinner | Note, they're called Rhubarb as they're based at the Custard Factory in Brum | 21:05 |
| zeth | after we have decided what rooms we are having | 21:05 |
| fuzzyman | ha :-) | 21:05 |
| pinner | Also, the success o9f this dpends upon improvementts to the infrastructure... | 21:06 |
| aa_ | hmm, MS is not even in the normal places | 21:06 |
| aa_ | fuzzyman: ^^ | 21:06 |
| fuzzyman | aa_: normal places? | 21:06 |
| pinner | which we nee to discuss, but conch has left the meeting I think | 21:06 |
| aa_ | fuzzyman: yes, the kamaelia irc channel | 21:06 |
| zeth | I think MS said that we has planning on coming with his video camera | 21:06 |
| zeth | if he does then he does | 21:06 |
| fuzzyman | aa_: ah | 21:06 |
| fuzzyman | hope so | 21:06 |
| fuzzyman | yep | 21:06 |
| zeth | he is self-sufficient | 21:07 |
| zeth | so we don't need to do anything about it | 21:07 |
| zeth | if he comes then he records what he goes to | 21:07 |
| pinner | aa_ : I have spoken to MS by steam phone, and he's happy to do what he did last year, and even supervise a video team. | 21:07 |
| aa_ | pinner: great | 21:07 |
| zeth | I like the idea of having him as an independent recorder as last year, | 21:08 |
| zeth | so it is redudant | 21:08 |
| zeth | it is a nice backup | 21:08 |
| pinner | Also, I'm suggesting we allocate say £800 to purchase a camrecorder or two, like we did with projectors (when we're more sure about the budget) | 21:08 |
| zeth | I am not being very clear, but you got the point | 21:08 |
| zeth | cool, if we can afford it | 21:09 |
| zeth | nice | 21:09 |
| fuzzyman | pinner: sounds good | 21:09 |
| fuzzyman | I'm hoping to record some interviews there | 21:09 |
| moreati | Is it too dangerous to ask on the local lists if we can borrow a couple, before buying? | 21:09 |
| pinner | I don't think that we need to discuss anything else, except next meeting, OK? | 21:09 |
| * paul_boddie has to leave, unfortunately, but will look at the logs. | 21:09 | |
| zeth | If we can afford it, we could commission a stained glass window of the EuroPython logo and donate it to the conservatoire | 21:10 |
| zeth | :-) | 21:10 |
| pinner | moreati: to what end, we already know what's good value, from MS and other contacts, the BEEB KNOW MORE ABOUT THIS THAN US ;-) | 21:10 |
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| pinner | moreati: Sorry, didn't mean to SHOUT! | 21:11 |
| pinner | TOPIC Next Meeting | 21:11 |
| zeth | I think moreati meant to borrow for the conference? | 21:11 |
| zeth | rather than just to borrow to test | 21:11 |
| moreati | I'm not suggesting we don't know what to buy. I'm suggesting if we can borrow and not spend £800, that would be my preference. | 21:11 |
| zeth | so we would have more | 21:11 |
| zeth | you can figure this out offlist later | 21:12 |
| moreati | Quick ball park figure, if 50 people all booked every night at the Premier Inn on the published rate, then the difference is £2990 more than the new rate | 21:13 |
| zeth | I mean, there are either cameras to borrow or not. We can either afford it or not. This is not something the rest of us can input with. | 21:13 |
| zeth | So find out and tell us next time. | 21:13 |
| fuzzyman | moreati: nice... | 21:13 |
| pinner | I suggest we go for a meeting week commencing 15th March, day/time to be decided by paul-boddie's doodle, then we stick to that day-of-the-week and time for future meetings. | 21:13 |
| fuzzyman | moreati: that will make a lovely donation | 21:13 |
| zeth | Where is the doodle? | 21:14 |
| pinner | zeth: not set up yet, pb will inform us on the improve list | 21:14 |
| zeth | okey dokey | 21:15 |
| moreati | fuzzyman, it depends on the details of whoch day's people have booked, Fri/Sat is +17, Sun is -14, Mon-Thu is +4 | 21:15 |
| fuzzyman | doodlebug is here | 21:15 |
| fuzzyman | http://www.doodle.com/xxz56sx5zr33ya6m | 21:15 |
| pinner | moreati: your figures are over-estimated, most of the bookings are Etap | 21:15 |
| moreati | pinner, thought so, wanted to do the most extreme case | 21:16 |
| pinner | VOTE Next Meeting to be week commencing 15th March, day/time to be decided by paul_boddie's doodle (*new doodle required for following week*) then we stick to that day-of-the-week and time for future meetings. | 21:18 |
| _dboddie | +1 | 21:18 |
| moreati | +1 | 21:18 |
| pinner | +1 | 21:18 |
| moreati | _dboddie, I assume the times on the doodle are GMT | 21:19 |
| aa_ | +1 | 21:19 |
| fuzzyman | +1 | 21:19 |
| pinner | ENDVOTE | 21:19 |
| * moreati just spotted the timezone dropdown, ahem | 21:19 | |
| pinner | DECISION Next Meeting to be week commencing 15th March, day/time to be decided by paul_boddie's doodle (*new doodle required for following week*) then we stick to that day-of-the-week and time for future meetings. | 21:19 |
| pinner | TOPIC Any Other Business | 21:20 |
| pinner | I have none | 21:20 |
| pinner | _dboddie: case of alzheimer's - is it your doodle or Paul's ? | 21:21 |
| fuzzyman | moreati: you can choose the timezone of the poll | 21:21 |
| fuzzyman | moreati: see the drop down list saying timezone | 21:21 |
| fuzzyman | moreati: oh - I see you already spotted that | 21:22 |
| fuzzyman | moreati: sorry... | 21:22 |
| _dboddie | pinner: Paul's | 21:23 |
| moreati | fuzzyman, np I was the one being dense | 21:23 |
| moreati | If a person booked every night they overpaid by £56, I'll post the spreadsheet to the list now | 21:24 |
| pinner | _dboddie: I think we need to extend it to vover whole of week after next, can't see how to do this... | 21:25 |
| _dboddie | pinner: I'll ask Paul about it. | 21:25 |
| pinner | moreati: mayb we shouldn't publish to list until w ehave worked it out fully, may just cause a lot of whining about nothing? | 21:25 |
| _dboddie | pinner: Maybe he can change it. Otherwise, we'll just create another for the week after. | 21:26 |
| zeth | I agree with pinner | 21:26 |
| moreati | pinner, sorry yes. Was confused between ep/pyconuk list structures | 21:26 |
| zeth | I wouldn't tell the delegates loudly that the price changed until we are 100% sure of everything | 21:27 |
| zeth | One question, if when we change the prices, we add the cost of paypal (x%) to the overall price per night | 21:28 |
| zeth | then paypal deduct the fee | 21:28 |
| zeth | then we hand the rest to the hotel | 21:28 |
| zeth | we have not gained or kept any money | 21:28 |
| pinner | zeth: I don't think that will work with HMRC, that's why we're asking an accountant, OK? | 21:29 |
| zeth | ok | 21:29 |
| pinner | _dboddie: ounds OK, sorry I've been away wrstling with doodle... | 21:30 |
| pinner | OK, so no AOB, so... | 21:31 |
| pinner | #endmeeting | 21:31 |
| pinner | Thanks everyone for attending | 21:31 |
| aa_ | thanks everyone for making me feel welcome, see you next time or sometime in between :) | 21:33 |
| _dboddie | :-) | 21:33 |
| _dboddie | See you next time! | 21:33 |
| * zeth waves at aa_ and _dboddie | 21:36 | |
| * pinner waves goodnight | 21:37 | |
| pinner | aa_: nice to have you on board | 21:38 |
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| * _dboddie waves at zeth | 21:50 | |
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