IRC log of #europython for Thursday, 2010-03-04

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SafPlusPlusThanks for the answers _dboddie. :)10:22
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ThomasWaldmannmoin10:29
ThomasWaldmann"""Extra Early Bird Registration is available until 18th Feb or  ..."10:29
ThomasWaldmannehrm, it's march, 4th10:29
ThomasWaldmannand why is the quantity == 1 for all hotel days that were "not required"?10:34
ThomasWaldmann"""Although this page is encrypted, the information you have entered is to be sent over an unencrypted connection and could easily be read by a third party.10:42
ThomasWaldmann""" - after it shows printable invoice, one step after entering CC data10:42
ThomasWaldmannthe "after edit" msg "Thanks ..." from moin overlaps the header area and the logo, maybe some css geek could fix that11:01
SafPlusPlusThe extra early bird thiny has been extended I read. Not reflected on the website though.11:03
SafPlusPlusI did notice the quantity = 1 thingy on that table, but since the cost was listed as 0 it didn't worry me.11:04
* ThomasWaldmann thought "if they have the quantity wrong, better remove it, who knows if they "internally" calculate the price correctly otherwise"11:08
ThomasWaldmannmaybe the date on the website should get fixed asap. it feels strange if you read the announcement on planet.p.o 5 minutes ago that registration is open now and then it tells on the site "oh, the best rate might be already over since 2 weeks"11:09
ThomasWaldmannhmm, wiki doesn't offer page subscription, looks like smtp is not configured11:28
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paul_boddieThomasWaldmann: You might want to mail europython-improve about the Web site stuff.16:24
ThomasWaldmanndid I already mention that I dislike mailing lists? :)16:44
paul_boddieOh, come on: just a quick message! :-)16:54
paul_boddieI'll look into setting up mail on the Wiki later on.16:54
fuzzymanis there a meeting tonight?17:57
fuzzymanI guess it will be next week as I missed last weeks17:58
paul_boddieThursday March 11th, 1700 GMT, 1800 CET17:58
fuzzymanah17:58
fuzzymanthanks17:58
paul_boddieAlthough I think Zeth wanted it later at 1730/1830.17:58
fuzzymanif it was later I would have to leave early17:58
fuzzymanin general later is fine17:58
fuzzymanbut not that particular week :-)17:58
paul_boddieI think I promised to send a mail out about the times, but I hoped that Zeth might be able to agitate a bit for it instead.18:00
ambvSomething to pick up for Europython 2010: http://mobile.slashdot.org/story/10/03/04/1315210/Why-PyCon-2010s-Conference-Wi-Fi-Didnt-Melt-Down18:33
ambv:)18:33
paul_boddieI saw this via Planet Python. Of course, on Slashdot you get the armchair presidents telling everyone how great their network was at their LAN party or whatever.18:39
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paul_boddiehttp://serverfault.com/questions/72767/why-is-internet-access-and-wifi-always-so-terrible-at-large-tech-conferences18:49
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aa_hi, sorry I am late19:36
paul_boddieaa_: No meeting today!19:36
aa_oh hah :)19:37
pinnerHello, sorry to be late! Been taking a course with a student from hell! Just all gone.19:37
paul_boddiepinner: Surely no meeting today.19:37
aa_"Next Meeting to be held on Thursday 4th March at 1730 GMT/ 1830 CET"19:38
pinnerpaul_boddie: 'twas in the minutes from the last one, although I'd have thought that another week would have been better19:38
pinnerSo as aa_ says, ther is one scheduled for today...19:39
pinnerlet's start, may be quick if not many attendees!19:39
pinner#startmeeting19:39
paul_boddiePRESENT19:39
pinnerTOPIC Apologies19:39
pinnerI have apologies from contrary19:40
aa_this is my first ever irc meeting19:40
paul_boddie(I missed the bit about the date alongside all the chatter about the times.)19:40
pinnerI expect conch may be joning us later19:40
paul_boddieI guess I won't need to update the note about the next meeting being 11th March now. ;-)19:41
pinneraa_: I was an IRC virgin not long ago,as well19:41
paul_boddiefuzzyman was here a while back but I sent him away, sort of.19:41
pinneraa_: who are you?19:41
_dboddiePRESENT19:41
aa_pinner: hi, sorry Ali Afshar, I beleive we have met in person too19:41
fuzzymanhello19:41
fuzzymanPRESENT19:42
aa_PRESENT19:42
fuzzyman(although only accidentally!)19:42
pinneraa_: Sorry, of course!19:42
paul_boddiefuzzyman: I managed not to read the logs for the last meeting. Sorry about that!19:42
pinnerPRESENT19:42
fuzzymanpaul_boddie: ha :-)19:42
paul_boddieI thought we had been voting on the 1730/1830 thing. And where is Zeth, by the way?19:42
pinnerTOPIC Actions from last meeting19:43
paul_boddieWe still had half an agenda from the last meeting, as I recall.19:43
pinnerI haven't read the logs either, but all the actions have been done, I think.19:44
paul_boddieThis agenda/actions split is making life difficult. Can we not have the same page on the Wiki?19:44
pinnerpaul_boddie: my intention was that we have the same longish agenda, but only cover as musch as we can in say, 75 minutes19:44
pinnerand maybe cover a different half each meeting if need be.19:45
paul_boddieWell, if Zeth isn't going to be arguing times, let's press on. :-)19:45
pinnerWe may as well have a19:45
pinnerTOPIC Meeting Times19:45
pinnerI suggest we set up a doodle meeting thing for the next meeting, then use whatever is chosen as best for everyone for all future meetings19:46
fuzzymanok19:46
pinnerThen we all have a say, not just Zeth19:46
paul_boddieAgreed. I'm fed up of all the "I can't do it!" when any time is proposed.19:46
fuzzymanso long as enough people participate19:46
fuzzymanha19:46
fuzzymanno time will be ideal for everyone19:46
fuzzymanalthough Zeth is fairly important19:47
pinnerpaul_boddie; just like i feel.19:47
paul_boddieAction: someone (maybe me) sets one up and mails everyone and sets a deadline for whining?19:47
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pinnerwho's like to set up the doodle?19:47
pinnerHi Lukas!19:47
fuzzymanpaul_boddie just volunteered...19:47
pinnerfuzzyman: you mean you volunteered him!19:48
fuzzymanhah :-)19:48
pinnerpaul_boddie: is that OK?19:48
paul_boddieI'll set it up now, mail later. It'll be worth it just to avoid the whining.19:48
pinnerDECISION paul_boddie will set up a doodle.ch meeting time vote for next meeting, and we'll keep to that time/day of week for future meetings19:49
pinnerpaul-boddieL thanks19:49
pinnerfuzzyman: any thing relevant to report from PyCon before we proceed further?19:50
fuzzymanno, sorry :-(19:50
fuzzymanother than that Brett is looking forward to coming to see us19:51
pinnerNo other speakers?19:51
fuzzymannot that I'm aware of19:51
fuzzymanI wasn't a good EuroPython evangelist whilst I was there I'm afraid19:52
fuzzymanthe European core devs are aware of the language summit and core sprint though19:52
pinnerOK, Brett is good, and Raymond is coming, also Richard Jones is coming, so not too bad so far19:52
fuzzymanI must put some concrete plans into the language summit now (send out invitations)19:53
fuzzymanoh - sorry19:53
fuzzymanMark Ramm is likely to come19:53
fuzzymancourtesy of Sourceforge19:53
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pinnerfuzzyman: good, the LS and Cs will be good, also the PSF meeting19:53
fuzzymanyes19:53
paul_boddiePastebin: http://www.doodle.com/xxz56sx5zr33ya6m19:54
pinnerI wanted a talk on the GIL, asked RH, I understand the dabeaz GIL talk was a great success at PyCon, but I don't think we can afford to pay his expenses as well, much as I'd liek too19:54
fuzzymanagreed19:55
fuzzymanRaymond's PyCon talk was fantastic19:55
fuzzymanAntoine Pitrou may come - he is the creator of the new GIL19:55
fuzzymanbut he is not a confident speaker of English19:55
pinnerTOPIC Talks19:55
pinnerDo we know how many we have?19:55
pinnerping zeth19:56
pinnerzeth says 'omg, forgot all about it'19:57
fuzzymanha19:57
fuzzymanwe have a security 'issue' with our talk submission software19:58
fuzzymanaa_ can tell us about it19:58
aa_well, not necessrily an issue, but if I type my email address in, I get the info I submitted last eyar, including my old address and telephone number19:58
aa_in some way I appreciated it more than trying to remember a password... but still, I think it could be ebtter19:59
pinneraa_: that was so you didn't have to enter your bio stuff again19:59
zethhi19:59
pinnerHi Zeth!19:59
fuzzymanif you enter someone else's email address (no password required) you get all *there* details19:59
aa_pinner: precisely, great idea, but anyone can use my info to create a talk as me19:59
zethPRESENT19:59
fuzzymanemail, phone number, address20:00
fuzzymanoops *their* details20:00
aa_and what fuzzyman says20:00
zethWell aa_ anyone can do that without the filling in20:00
zethbut maybe I hide the phone number etc20:00
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fuzzymane.g. http://www.europython.eu/submission/?email_address=theology%40gmail.com20:01
zethWhat I will do is make it so that the more personal stuff is obscured20:01
aa_yeah, people might start submitting bug reports at me by SMS20:01
* paul_boddie has to try this...20:01
zethThe last year's bio is not personal info since it is on the web20:01
paul_boddieNice picture, Zeth! ;-)20:01
fuzzymanpostal address and phone number is though - so hiding that seems good20:02
zethbut the phone number I'll put as 0121 ****** or something20:02
zethlike a till receipt20:02
pinnerOK, i think this should be sorted outside the meeting20:02
aa_zeth: great idea20:02
aa_zeth: (except probably use the last 4 numbers instead)20:03
* paul_boddie holds up "decision" sign, a bit like those "quiet" signs you get at golf events.20:03
aa_oh, outside the meeting, sorry20:03
zethenough to identify it yourself so you don't have to refill, but not enough for people to stalk you20:03
zethyeah no need to discuss outside or inside if we are all in agreement20:03
fuzzymanI think we have agreement20:03
zethcool, move on20:03
paul_boddieWe just need action!20:03
fuzzymanlights, camera, ...20:04
pinnerIDEA fuzzyman, aa_ and paul_boddie to agree security spec with zeth, to be implemented before next meeting20:04
pinnerVOTE fuzzyman, aa_ and paul_boddie to agree security spec with zeth, to be implemented before next meeting20:05
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_dboddie+020:06
fuzzyman+120:06
zethsecurity spec sounds a bit overkill20:06
zethbut whatever20:06
aa_+120:06
aa_"privacy spec" ?20:06
paul_boddie+120:06
pinner+120:06
* paul_boddie now starts drafting a huge specification for Zeth to implement. ;-)20:07
aa_"First God made heaven & earth..."20:07
* pinner joins in making as big a spec as possible...20:08
zethphonenumber = "*******" + phonenumber[-4:]20:08
zethis basically what I am doing20:08
fuzzymanno - we need GPG in there20:08
pinnerTOPIC Talks again20:08
fuzzymanand some custom C code20:08
zethand json20:08
pinnerzeth: how many have we got?20:08
zeth1420:08
zethhang on20:09
pinnersorry, we should have had an20:09
fuzzymanthe call for papers is not live on the website yet20:09
pinnerENDVOTE20:09
zeth9 I think20:09
pinnerand20:09
fuzzymanin the sense that the front page still says:20:09
zeth9 with some repeats20:09
fuzzymanThe Call for Papers will be issued in February 2010.20:09
fuzzymanthe cfp page is alive and well though20:09
fuzzymanhttp://www.europython.eu/talks/cfp/20:09
fuzzymanwe've just gone live on the python.org site as well20:10
pinnerDECISION fuzzyman, aa_ and paul_boddie to agree Talks submission privacy spec with zeth, to be implemented before next meeting20:10
fuzzymanI think paul_boddie submitted the news item20:10
fuzzyman(sorry - speaking out of turn)20:10
pinnerOK, 9 talks is not bad at this stage, plus we know of quite a few more coming20:11
fuzzymanbrb20:12
pinnerSo, I don't see why we can't meet the Talk numbers we've been expecting20:12
pinnerbut we need to push people for more20:12
zethI have not done any publicity20:12
pinnerwhich all comes under publicity, next Topic??20:12
zethbut I have emailed everyone who gave a talk year20:12
pinnerback to talks, we need to take a decision on what we do about acceptance...20:13
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pinnerI'm all for reviewing and accepting as we go along, like last year, which allows us to publish Abstract and BIOS and even a draft Timetable which will all keep people interested and registering20:14
pinnerHello Quentin!20:15
pinners/BIOS/Bios/ # not the ugly thing that keeps PCs running20:15
zethI agree20:16
zethThe system is all there like last year20:16
zethso I propose we do like then20:16
zeththen I don't have to code anything :-)20:16
pinnerwho do we have on Talks this year? - lac and tartley again IIRC, but neither is present, so it will have to wait20:16
conchPRESENT20:17
pinnermeantime, some of us could review what we have already..20:17
zethpinner: I helped with talks last year20:17
zethand I can this year also20:17
pinnerfuzzyman, zeth, conch. Are you guys up for reviewing submissions to date?20:18
zethhelps for me to be in the loop in case the talks system bites anyone20:18
zethyeah20:18
fuzzymanpinner: happy to help20:18
* aa_ can do reviews if required20:18
fuzzymanisn't tartley going to do that though?20:18
zethI will have a quick chat with nickbooker when I can, doublecheck the pickles that come out at the end are still perfect20:18
pinnerDECISION Talks submitted to date to be reviewed by zeth, fuzzyman, conch, pinner20:19
fuzzymanpinner: will you coordinate by email?20:19
pinnerzeth: HippySurfer has been looking at that, ask him...20:19
pinnerfuzzyman: yeah20:19
fuzzymanis lac involved this year?20:19
fuzzymanhaven't seen her much at meetings20:19
pinnerfuzzyman: yes, but she may not make the conf20:20
fuzzymanand I thought we had an Italian contingent due this year as well20:20
fuzzymanpinner: understood20:20
* fuzzyman speaking out of turn again20:20
zethfuzzyman: lac is not so much this year20:21
fuzzymanright20:21
pinnervolunteers from othyer countries are in short supply, evryone seems to be too busy running their own conf, eg PyCon IT, PyCon Ireland, PyCon FR20:21
zethshe has a hockey tournament or something20:21
fuzzymanfootball20:21
pinnerand her mum may be coming ovet to G'borg that week20:21
zethIronically have more German volunteers than Italian ones :-)20:21
fuzzymanpinner: right, but I understood that the Italians were all fired up to join in - oh well20:21
zethWell there is still time20:22
zethmaybe we can ask them to help with publicity20:22
pinneralthough we (zeth, moreati, pinner) managed to help a lot with EP 2008 event though we had PyCon UK to put on20:22
aa_maybe they are waiting for someone to get in touch with them?20:22
pinnerzeth: we have asked everyone to help with publicity, to littel avail...20:23
pinnerWe've had a volunteer who has a Frenchish name, but is UK-resident.20:23
pinneraa_ that's what these meetings are for!20:24
pinneralso, there's plenty of scope for help at the conf, with Session chairs,etc, but it's a bit late for evrything else then20:24
fuzzymanand the place where tasks are assigned is here...20:25
pinnertime to move on...20:25
fuzzymanso if anyone wants to help out, attending these meetings is the starting point...20:25
fuzzymanok20:25
pinnerTOPIC Sponsorship20:25
pinnerhas any one any news of sponsors?20:25
_dboddiepinner: Who have we/you asked?20:25
pinner_dboddie: I reported in last 'Agenda', we have interest from Lenovo, Google, Navare, and some others, but we haven't had time20:27
fuzzymanwho did sponsorship last year?20:27
_dboddiepinner: Do we have a brochure, or do you need help updating it?20:28
pinnerI contacted Tim Couper, who has been saying he has Standard bank lined up and gagging to give us £10,000 or so, but I get the impression that it will not happen.20:28
zethfuzzyman: conch mostly20:29
zethfuzzyman: conch (Q) mostly20:29
fuzzymanright - is he able to take it on again this year?20:29
fuzzymanit sounds like not20:29
fuzzymanwe should at least email all the sponsors from previous years20:30
pinner_dboddie: we're iuntending to do a minimum reword on last year's brochure and I have a price of about £50 to get the artwork done professionally, so there's not a lot to do really.20:30
aa_is there a sponsor pack of some kind? or is this the brochure?20:30
fuzzymanif someone takes it on they should talk to Van Lindberg who did sponsorship for PyCon this year and was enormously successful20:30
fuzzymanalthough not volunteering, sorry20:30
pinnerfuzzyman: jacob22 did some as well20:30
zeth[[ fuzzyman: _dboddie , see http://www.europython.eu/submission/?email_address=mark@mark-fink.de ]]20:30
pinnerfuzzyman: but we need someone who will take it on and can devote a decent amount of time to it.20:31
fuzzymanzeth: fine20:31
fuzzymanpinner: understood20:31
pinnerNone of us here at Clockwork have the time, it was too much a hit on our income last year and the year before...20:31
fuzzymanright20:32
_dboddiepaul_boddie: ^^^ zeth's link20:32
fuzzymancall for volunteer on email list?20:32
pinnerACTION pinner to arrange update of Sponsorship Brochure20:33
_dboddieI can help with materials, but I don't have the networking skills to extract big money from big corporations.20:33
_dboddieNow that I no longer have _those_ negatives... ;-)20:33
fuzzyman_dboddie: even emailing and following up known contacts would be useful20:33
zethWell we should appoint someone as co-ordinator if possible, is there anyone here20:33
pinner_dboddie: also we have to get the money out of them. We still haven't be paid by oracle from last year, and Sun the year before!20:33
zeth_dboddie: even if you just co-ordinate what others email and network, that would be big thing20:33
pinnerso ...20:33
_dboddiePut me down as part of the sponsorship team, then.20:34
pinnerIDEA Sponsors may not have stands, banners, etc unles they have paid their Sponsorship dues *before* the conf20:34
fuzzymanpinner: agreed20:35
_dboddie+120:35
pinnerVOTE Sponsors may not have stands, banners, etc unless they have paid their Sponsorship dues *before* the conf20:35
fuzzyman+120:35
pinner+120:35
_dboddie+120:35
_dboddie:-)20:35
pinnerENDVOTE20:35
pinnerDECISION Sponsors may not have stands, banners, etc unless they have paid their Sponsorship dues *before* the conf20:36
zeth+120:36
zethlag !20:36
pinnerI think we have an embryo Sponsorhip team, consisting of _dboddie, pinner, and anyone else who cares to join. Speak now or forever hold your peace...20:38
_dboddieI'll send a mail to the list about this.20:38
pinner_dboddie: good, thanks20:38
pinnerACTION _dboddie will email ep-improve to solicit people to get join sponsorship team20:39
pinnerTOPIC Goody Bags20:39
pinnerOk to have something similar to last year? ie bag, teeshirt, sponsors' swag?20:40
zethyep20:40
zethlets make a new riddle though20:40
fuzzymanriddle?20:40
zethlast year's bag had the riddle on it20:41
zeththat I wrote (and John censored a little :)20:41
pinnerWe had a PyWm meeting here last week, and the partners programme people wanted Lavendar shirts,20:41
fuzzymanhah20:41
fuzzyman:-)20:41
aa_pinner: coloured  or scented20:41
fuzzymanhow will the male feel about that20:41
fuzzyman*male partners20:41
fuzzymanor is that for everyone?20:41
pinnerand the rest of us agreed that the Crew shirts should be Red (like last year's PP ones, with 50/50 Black/Grey for the delagtes agin20:42
zethyep20:42
zethred is cool20:42
pinneraa_: I think they should be scented ;-)20:42
pinnerzeth: more hot, conventionally20:43
fuzzymanred / black / grey sounds fine20:43
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pinnerVOTE Swag tee-shirts to be Lavendar for Partners Programme, Red for Crew, 50/50 Black/Grey for Delegates20:44
fuzzyman+120:44
fuzzymantef_: hello20:44
aa_+120:44
pinner+120:44
tef_hullo20:44
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zeth+120:45
* zeth waves at moreati and tef_ 20:45
pinnermoreati: Hi, we're voting on teeshirts, like we discussed Saturday20:45
pinnerENDVOTE20:45
* moreati wave meakly, looks shift20:45
pinnerDECISION Swag tee-shirts to be Lavendar for Partners Programme, Red for Crew, 50/50 Black/Grey for Delegates20:46
pinnerso now I'll ask for a price on bags and tee-shirts tomorrow, to go into moreati's budget20:46
pinnerTOPIC Accommodation20:47
pinnerPremier In has given us a new rate, different to the one they gave us a month ago, so we have to change the Registration form, and maybe refund some delegates as the prices are (mostly, but not all) lower20:48
fuzzymando we have to give refunds?20:48
fuzzymanmaybe on request?20:48
fuzzymansounds like a nuisance20:48
fuzzymanalthough good that the rates are now lower20:48
pinnerWe nned to work out the difference, and offer rebates where applicable20:49
fuzzymanfair enough20:49
_dboddieMaybe do the refunds at the conference.20:49
_dboddieSomething less to think about right now.20:49
fuzzymanor keep the rates the same to help pay for the conference20:49
pinnerfuzzyman: if we don't offer refunds, and delegates discover they change, they won't be very happy20:49
fuzzymansaves changing the registration form as well20:49
zethWell there is still the fact we lose x% everytime someone books through our form20:50
zethI think we should ask the premier for x% off20:50
zethto cover the paypal fees20:50
zeththen we would still be just handing the money over20:50
zethwithout making a profit20:50
pinnerAlthough I suggets we only give a refund if the refund exceeds the cost of collecting the money n(eg Bank Transfer, Paypal)20:50
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zethoh hang on, I rethink what I just said20:51
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zethno still doesn't work20:52
fuzzymanzeth: eh?20:52
pinnerzeth; we can't make  a profit, or we have to register for VAT. At the moment we're in theory just passing the money through as an agent, so it doesn't count towards the VAT threshold. In practice of course we lose out, but that's just one of the conf costs20:53
zethit still does not reconcile the problem of a) we lose a few percent of the hotel bookings when people pay through a form (we pay paypal a fee, then hand the full amount over to the hotel)20:53
pinnerHi matti!20:53
zethand b) we don't want to profit20:53
moreatiOffer refunds, to those who've already paid, pay on request at the conference seems the right balance to me. We can publicese the new rates as a big win, to drum up more bookings20:53
zethhow about20:53
zethwe announce the new rates when we go from extra-early bird to less dicount20:54
zeththen people who lost a few quid on the hotel, saved it on the conference20:54
zethso it works out even20:54
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fuzzymansounds good to me20:54
pinnerzeth: we really don't want to register or VAT, so let's keep it as it is, we don't wnat all that admin, especially as next year we will be down to PyCon UK numbers and well below VAT threshold. De-registering is another problem20:55
fuzzymanit would be nice to avoid the complexity of refunds20:55
aa_I think you might still offer people the difference back20:55
fuzzymanok20:55
zeththe difference minus the paypal fee?20:55
zethor does that still not work for VAT reasons?20:55
pinnerIDEA we should work out what refunds would be, then take a decision.20:55
zethok20:56
aa_zeth: that should be ok for VAT because you aren't making any money20:56
pinnerzeth: i will consult a tame accountant20:56
moreatipinner, I'll do that, if you can send me the hotel booking numbers from the cart20:56
zethWe don't even know what the discount will be, so this is an incomplete discussion. We could be discussing 10p or something.20:56
zeth'discount'.replace('refund')20:57
pinnerACTION pinner to consult an accountant about VAT implications of hotel booking/ chnages of hotel rate/refunds20:57
moreatizeth it's of the order of £12 per night booked20:57
pinnermoreati: thanks20:57
zeth__.replace('discount', 'refund')20:57
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fuzzymanpinner: can we accept donations?20:57
fuzzymanpinner: we could ask delegates to voluntarily donate the difference... :-)20:58
fuzzymanbut that may not make any difference - I'll leave it to you and the accountant20:58
pinnermoreati: but Sunday is more, £14 IIRC, so it's not straightforward20:58
zethwell the donations could go to sweden20:58
pinnerfuzzyman: that's a good option!20:58
aa_yes,20:58
moreatipinner, no it's dependant on booking numbers/pattern20:59
zethif we go near the VAT threshold, we could send some money to lac's instead?20:59
fuzzymanemail them to notify them of the change - ask for a donation, with action required to opt out of the donation :-)20:59
aa_vat threshold is on the bottom line20:59
pinnerOK, we can't go further on this until we have the details, ie moreati's calcs and accountant's advice20:59
fuzzymanfine20:59
aa_as long as you are losing enough money elsewhere, you wil be fine (but please check with an accountant)20:59
zethaa_: i don't think that could be the case21:00
moreatipinner, indeed. Could you send me a login for the cart, or the hotel bookings summary21:00
zethas otherwise this would never be a problem21:00
aa_zeth: I am not sure it is a problem21:00
aa_anyway, accountant21:00
zethyep21:00
zethnext21:00
pinnerVOTE Take decision on potential hotel refunds at meeting after next, when we have figures21:00
zeth+121:01
aa_+121:01
pinnerACTION moreati and pinner to get figures21:01
moreati+121:01
pinnermoreati: another early evening session?21:01
zeth(good not to be too hasty as they might put their prices back up)21:01
pinner+121:01
pinnerENDVOTE21:02
pinnerDECISION Take decision on potential hotel refunds at meeting after next, when we have figures21:02
pinnerTOPIC A/V Recording21:03
zethpinner: did you already say how many bookings we have so far?21:03
zethWe met with a local organisation called Rhubarb Radio21:03
zethwho have offered us free equipment we can borrow21:03
zethand a sound engineer to help us21:04
pinnerStatus: www.rhubarbradio.com will stream the talks live, at no cost, this will save a lot of previous year's A/V costs21:04
fuzzymanwow21:04
fuzzymangreat21:04
pinnerthis applies to audio only, although by the conf it *may* include some video21:04
_dboddieNice.21:05
fuzzymanAny word from Michael Sparks?21:05
zethI (or someone?) is going to meet their engineer and give him a quick tour of the venue21:05
pinnerNote, they're called Rhubarb as they're based at the Custard Factory in Brum21:05
zethafter we have decided what rooms we are having21:05
fuzzymanha :-)21:05
pinnerAlso, the success o9f this dpends upon improvementts to the infrastructure...21:06
aa_hmm, MS is not even in the normal places21:06
aa_fuzzyman: ^^21:06
fuzzymanaa_: normal places?21:06
pinnerwhich we nee to discuss, but conch has left the meeting I think21:06
aa_fuzzyman: yes, the kamaelia irc channel21:06
zethI think MS said that we has planning on coming with his video camera21:06
zethif he does then he does21:06
fuzzymanaa_: ah21:06
fuzzymanhope so21:06
fuzzymanyep21:06
zethhe is self-sufficient21:07
zethso we don't need to do anything about it21:07
zethif he comes then he records what he goes to21:07
pinneraa_ : I have spoken to MS by steam phone, and he's happy to do what he did last year, and even supervise a video team.21:07
aa_pinner: great21:07
zethI like the idea of having him as an independent recorder as last year,21:08
zethso it is redudant21:08
zethit is a nice backup21:08
pinnerAlso, I'm suggesting we allocate say £800 to purchase a camrecorder or two, like we did with projectors (when we're more sure about the budget)21:08
zethI am not being very clear, but you got the point21:08
zethcool, if we can afford it21:09
zethnice21:09
fuzzymanpinner: sounds good21:09
fuzzymanI'm hoping to record some interviews there21:09
moreatiIs it too dangerous to ask on the local lists if we can borrow a couple, before buying?21:09
pinnerI don't think that we need to discuss anything else, except next meeting, OK?21:09
* paul_boddie has to leave, unfortunately, but will look at the logs.21:09
zethIf we can afford it, we could commission a stained glass window of the EuroPython logo and donate it to the conservatoire21:10
zeth:-)21:10
pinnermoreati: to what end, we already know what's good value, from MS and other contacts, the BEEB KNOW MORE ABOUT THIS THAN US ;-)21:10
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pinnermoreati: Sorry, didn't mean to SHOUT!21:11
pinnerTOPIC Next Meeting21:11
zethI think moreati meant to borrow for the conference?21:11
zethrather than just to borrow to test21:11
moreatiI'm not suggesting we don't know what to buy. I'm suggesting if we can borrow and not spend £800, that would be my preference.21:11
zethso we would have more21:11
zethyou can figure this out offlist later21:12
moreatiQuick ball park figure, if 50 people all booked every night at the Premier Inn on the published rate, then the difference is £2990 more than the new rate21:13
zethI mean, there are either cameras to borrow or not. We can either afford it or not. This is not something the rest of us can input with.21:13
zethSo find out and tell us next time.21:13
fuzzymanmoreati: nice...21:13
pinnerI suggest we go for a meeting week commencing 15th March, day/time to be decided by paul-boddie's doodle, then we stick to that day-of-the-week and time for future meetings.21:13
fuzzymanmoreati: that will make a lovely donation21:13
zethWhere is the doodle?21:14
pinnerzeth: not set up yet, pb will inform us on the improve list21:14
zethokey dokey21:15
moreatifuzzyman, it depends on the details of whoch day's people have booked, Fri/Sat is +17, Sun is -14, Mon-Thu is +421:15
fuzzymandoodlebug is here21:15
fuzzymanhttp://www.doodle.com/xxz56sx5zr33ya6m21:15
pinnermoreati: your figures are over-estimated, most of the bookings are Etap21:15
moreatipinner, thought so, wanted to do the most extreme case21:16
pinnerVOTE Next Meeting to be  week commencing 15th March, day/time to be decided by paul_boddie's doodle (*new doodle required for following week*) then we stick to that day-of-the-week and time for future meetings.21:18
_dboddie+121:18
moreati+121:18
pinner+121:18
moreati_dboddie, I assume the times on the doodle are GMT21:19
aa_+121:19
fuzzyman+121:19
pinnerENDVOTE21:19
* moreati just spotted the timezone dropdown, ahem21:19
pinnerDECISION Next Meeting to be  week commencing 15th March, day/time to be decided by paul_boddie's doodle (*new doodle required for following week*) then we stick to that day-of-the-week and time for future meetings.21:19
pinnerTOPIC Any Other Business21:20
pinnerI have none21:20
pinner_dboddie: case of alzheimer's - is it your doodle or Paul's ?21:21
fuzzymanmoreati: you can choose the timezone of the poll21:21
fuzzymanmoreati: see the drop down list saying timezone21:21
fuzzymanmoreati: oh - I see you already spotted that21:22
fuzzymanmoreati: sorry...21:22
_dboddiepinner: Paul's21:23
moreatifuzzyman, np I was the one being dense21:23
moreatiIf a person booked every night they overpaid by £56, I'll post the spreadsheet to the list now21:24
pinner_dboddie: I think we need to extend it to vover whole of week after next, can't see how to do this...21:25
_dboddiepinner: I'll ask Paul about it.21:25
pinnermoreati: mayb we shouldn't publish to list until w ehave worked it out fully, may just cause a lot of whining about nothing?21:25
_dboddiepinner: Maybe he can change it. Otherwise, we'll just create another for the week after.21:26
zethI agree with pinner21:26
moreatipinner, sorry yes. Was confused between ep/pyconuk list structures21:26
zethI wouldn't tell the delegates loudly that the price changed until we are 100% sure of everything21:27
zethOne question, if when we change the prices, we add the cost of paypal (x%) to the overall price per night21:28
zeththen paypal deduct the fee21:28
zeththen we hand the rest to the hotel21:28
zethwe have not gained or kept any money21:28
pinnerzeth: I don't think that will work with HMRC,  that's why we're asking an accountant, OK?21:29
zethok21:29
pinner_dboddie: ounds OK, sorry I've been away wrstling with doodle...21:30
pinnerOK, so no AOB, so...21:31
pinner#endmeeting21:31
pinnerThanks everyone for attending21:31
aa_thanks everyone for making me feel welcome, see you next time or sometime in between :)21:33
_dboddie:-)21:33
_dboddieSee you next time!21:33
* zeth waves at aa_ and _dboddie 21:36
* pinner waves goodnight21:37
pinneraa_: nice to have you on board21:38
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* _dboddie waves at zeth21:50
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