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| lac | hi all | 18:58 |
|---|---|---|
| jacob22 | Hi folks. | 19:01 |
| pboddie | Hello! | 19:02 |
| *** pinner has joined #europython | 19:02 | |
| pinner | Good evening, folks | 19:02 |
| jacob22 | SO, what is on the agenda for today? | 19:03 |
| pinner | is there an agenda? | 19:03 |
| pboddie | I guess we have to tidy up the loose ends. | 19:03 |
| pinner | loose end number 1 : 51 delegates who have not paid | 19:04 |
| _dboddie | Hi. | 19:04 |
| jacob22 | What is the current attendace? | 19:04 |
| pinner | jacob22: 236 | 19:05 |
| Aiste | hi all | 19:05 |
| jacob22 | pinner: Great. | 19:05 |
| pinner | jacob22: some of the 236 may not show, on the other hand there may be others who do | 19:05 |
| pinner | hello aiste and david! | 19:06 |
| pboddie | Does "have not paid" mean "have not attempted to pay" or something else? | 19:06 |
| pinner | loose end no 2: we have had a speaker withdrwa and have a blanl talk slot | 19:06 |
| _dboddie | pinner: Which speaker? | 19:07 |
| pinner | pboddie: 12 intend to pay by cash; 39 claim to have paid by bank transfer | 19:07 |
| pinner | _dboddie fabio traviatelli? (not fabio pliger) | 19:07 |
| Aiste | pinner: there should be some money soon for 8 lithuanians that I have registered | 19:07 |
| Aiste | I have transferred the money only today though :/ | 19:08 |
| pinner | aoste: oh good, there are 19 Lithuanians who have not paid, that's 11 now | 19:08 |
| pinner | aiste: could you chase toostis? they have 5 more | 19:08 |
| jacob22 | pinner: Laura has a few bank transferes that arrived today. We will check the mail before leaving tomorrow. I will also ask someone at the office to report the payments that arrive early next week. | 19:08 |
| lac | the PSF sponsorship and the Canonical one arrived. | 19:09 |
| pinner | at least one (a Russian in Lithuania) says he's definitely paid a month ago, but Laura has no record | 19:09 |
| Aiste | lac: there's also another matter -- the hotel want more moeny | 19:10 |
| Aiste | money* | 19:10 |
| lac | how much more money | 19:10 |
| Aiste | they say, that paying just for the rooms is not enough as we were late last year | 19:10 |
| Aiste | just a moment | 19:10 |
| lac | they were late in telling us what the final charge was, too, last year | 19:11 |
| Aiste | 34 453 in total | 19:11 |
| Aiste | so they want the difference between this and what we've already paid | 19:12 |
| pinner | which is? | 19:12 |
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| Aiste | it was 11569 or something like that, wasn't it lac? | 19:13 |
| lac | 11599 | 19:13 |
| pinner | so, in round terns they want 23000 euros? | 19:14 |
| lac | and this total is quite a bit higher than what we had budgetted for. | 19:14 |
| mgedmin | would that be avn? | 19:14 |
| mgedmin | he inquired about his payment a couple of times here on this channel | 19:14 |
| pinner | mgedmin: Alexander, yes | 19:15 |
| Aiste | lac: how much was it in total last year? | 19:15 |
| _dboddie | pinner: You may need to get the person to give you all the information about the transfer. Sometimes the banks really screw things up. | 19:15 |
| pinner | _dboddie: now there's a surprise: he's bringing his paperwork with him | 19:16 |
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| jacob22 | I thought the cost of the hotel was settled back in January. How can they break their contract? | 19:17 |
| lac | I think he will turn out to be the Lithiuanian who paid and for whom we have no name and no RC account information | 19:17 |
| lac | But the 23,000 Euros is a worse problem. How much money do we have in paypal now? | 19:19 |
| pinner | lac: fyi we have €11,557.47 and 97,924.88 SEK in PayPal, equating to €21,622.97 total. | 19:19 |
| Aiste | jacob22: it was for the rooms only | 19:20 |
| Aiste | the food was not included in there | 19:20 |
| pinner | lac: but it would take 5+ working days to transfer into the swedbank | 19:20 |
| Aiste | and what they told me was that food prices have increased by about 10% | 19:20 |
| lac | I have 6,000 here. But this is a much greater increase than last year. | 19:21 |
| pinner | lac: also there maybe €5000 ish to collect from unpaid bank transfers and cash | 19:21 |
| lac | Because this works out to about 100 Euros a person. And what I think I remember budgeting was 85 Euros a person. | 19:22 |
| lac | So I will find out tomorrow exactly how much money was transferred last year, but there | 19:23 |
| lac | is no way that the hotel can get the money in time. No matter what we do. | 19:24 |
| Aiste | ok, I will tell them that | 19:24 |
| lac | did you sign anything with them with the costs for this year, where we promised to pay a certain amount? | 19:24 |
| Aiste | i will explain, that we asked for the full invoice earlier, which is tru | 19:24 |
| lac | Do we have a contract? | 19:24 |
| Aiste | not yet, we do have a contract now | 19:25 |
| Aiste | but it is not signed yet | 19:25 |
| avn | mgedmin: tnanks for pointing. | 19:25 |
| Aiste | cause it was being finalised as they wanted to include food in there as well | 19:25 |
| lac | I know some of this cost is an extra 1500 for Guido's keynote, which I am halfway through getting Google to pay | 19:25 |
| avn | I am sent details to John and Laura. | 19:25 |
| avn | And take record from bank tomorrow | 19:25 |
| Aiste | lac: well that's not such a big amount in the view of the whole sum | 19:26 |
| lac | avn. are you the person from lithuania who thinks he has paid? | 19:26 |
| pinner | lac: yes he is | 19:26 |
| avn | lac: yes, I make transfer with details from site. | 19:26 |
| lac | are you Uzdaroji Akcine Bendroive Victoria | 19:27 |
| avn | lac: "UAB Victoria Nova" yes | 19:28 |
| lac | Great! we have your money. But it came with no RC number, no name of deligate. | 19:28 |
| lac | so we didn't know who had paid. | 19:28 |
| lac | So you are ok, we will fix you this evening. | 19:29 |
| avn | lac: I supply RCxxxxxx within payment detail | 19:29 |
| jacob22 | avn: Unfortunately, it is sometimes lost on the way. Good to have this sorted out. | 19:30 |
| avn | I don't know -- why bank "eat" this string | 19:30 |
| lac | It did not survive the trip to the bank. but nice that things are settled now. | 19:30 |
| avn | But I take record from bank to be sure | 19:31 |
| lac | I only got the first 14 characters of the message you sent. so the important bits were left off. | 19:31 |
| pinner | I hope we don't have this problem with all the other 38 unpaid bank transfers :( | 19:31 |
| lac | No, I am down to one unknown -- from Turkey. | 19:32 |
| lac | or maybe from Turku, Finland | 19:32 |
| pinner | registration desk - please look at http://www.brumpy.net/stuff/delegate_door.pdf | 19:33 |
| pinner | this is the proposed list for checking the delegates in. Is it OK? | 19:33 |
| pboddie | lac: That could be Ville Säävuori - the Web site enthusiast bloke. | 19:34 |
| avn | lac: I will need to print something? Or simply go to registration desk? | 19:34 |
| Aiste | lac: what do we do with programme? | 19:34 |
| * avn unsure about accessing to printer | 19:34 | |
| Aiste | print it ourselves? | 19:34 |
| pinner | aiste: if we can finalise it tonight, I will print programmes for display tomorrow, and bring them with me | 19:35 |
| Aiste | pinner: ok, great | 19:35 |
| pinner | aiste: if we want a programme in each delegate bag as well, have you got photo-copying available | 19:35 |
| Aiste | when is everybody arriving? | 19:35 |
| Aiste | pinner: yes, our printer does that | 19:35 |
| pinner | aiste: 3 sheets and 250 people = 750 | 19:36 |
| Aiste | i mean the org committee arriving :) | 19:36 |
| lac | jacob and I arrive on the 5th, we leave tomorrow, but sepnd one night in Riga | 19:36 |
| jacob22 | pinner: You are bringing the tote bags, right? | 19:36 |
| pinner | aiste: I will arrive on 5th, early evening | 19:36 |
| pboddie | Dave and I arrive on 5th, early evening, too. | 19:36 |
| Aiste | ok, the hotel does not especially want us in on Sunday as it is national holiday, so we get in on Monday only | 19:36 |
| pinner | jacob22: tote bags are nothing to do with me! sorry! | 19:37 |
| Aiste | which is a holiday here as well | 19:37 |
| Aiste | btw, because of that holiday we are getting the t-shirts on Tuesday only :S | 19:37 |
| jacob22 | So, who is doing tote bags? | 19:37 |
| lac | oh hell, we wil have to give out the shirts separately, then. | 19:38 |
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| lac | Tell the hotel that we have to be in on Sunday. | 19:38 |
| lac | we have to check the wiring in the hotel the day before. | 19:39 |
| lac | we had to do that last year | 19:39 |
| pboddie | It isn't like the attendees won't be there, anyway. | 19:39 |
| MrTopf | Hi | 19:39 |
| pinner | hi M. Topf | 19:39 |
| Aiste | lac: this is being done tomorrow | 19:39 |
| * MrTopf checks when he will land | 19:40 | |
| Aiste | we are setting up the wireless there | 19:40 |
| lac | ah, ok then. | 19:40 |
| MrTopf | I also still wonder if there is enough bandwidth for streaming ;-) | 19:40 |
| MrTopf | but I might send an email to Kazimieras | 19:41 |
| pinner | also please look at http://www.brumpy.net/stuff/delegate_bag.pdf, this is the proposed delegate list to go in the tote bags | 19:41 |
| Aiste | MrTopf: he will be there tomorrow and i will also tell Albertas what we need | 19:41 |
| MrTopf | great! | 19:41 |
| Aiste | MrTopf: we will try to shape some channels for streaming so that you will have the needed bandwith no matter what | 19:41 |
| avn | Thanks to all. | 19:42 |
| MrTopf | response to my call for volunteers was null anyway so only a selection will be streamed anyway | 19:42 |
| MrTopf | I will also setup twitter.com/europython to inform people that way what is being streamed | 19:42 |
| Aiste | MrTopf: i think there will be one additional camera here in Vilnius | 19:42 |
| MrTopf | with a tripod and camera and people to control it? | 19:43 |
| lac | pinner: both delegate lists look fine to me | 19:43 |
| MrTopf | err, laptop | 19:43 |
| Aiste | MrTopf: hm... probably just the camera... | 19:43 |
| lac | Aiste: we need to tell freenode what channels we are using for the conference, so make sure you write them down. | 19:44 |
| MrTopf | maybe we can call for some more people to control the camera at the conference as it would be good to be able to at least move around a little bit | 19:44 |
| MrTopf | esp. as I also have to give 2 talks on monday | 19:44 |
| Aiste | lac: channels as in what? | 19:44 |
| MrTopf | ah right, I was forgetting freenode. We def. need to tell them why so many people come from this IP(s) | 19:44 |
| MrTopf | I remember talking to some freenode admin at the PloneConf who was about to block us | 19:45 |
| Aiste | i will get the IPs tomorrow | 19:45 |
| pinner | lac: then that's a decision, thanks | 19:46 |
| * MrTopf lands at 16:30 on sunday | 19:46 | |
| pinner | now, please can we get the programme sorted. | 19:46 |
| pinner | MrTopf: you're running the barcamp, yes? | 19:47 |
| MrTopf | Well, I will introduce the barcamp and hope it runs on itself | 19:47 |
| pinner | so are the barcamp slots on the timetable OK for everyone? | 19:47 |
| MrTopf | as I need to do streaming/recording as well as giving 2 talks | 19:47 |
| MrTopf | they are just hourly slots? | 19:48 |
| pinner | and do we want to add normal Open Space slots | 19:48 |
| lac | for freenode, you just mail them and as for an 'ilist' I think its called. | 19:48 |
| MrTopf | as a barcamp basically consists of open spaces I don't think we need "normal" open space slots | 19:48 |
| pinner | MrTopf: I think they're normally 90 minute slots, which you can shorten | 19:49 |
| lac | It looks like Aiste needs to buy 250 plastic bags so we can make handouts for the deligates then. | 19:49 |
| MrTopf | well, I would say we make them 45 mins and people can choose to take 2 if they think they need to | 19:49 |
| Aiste | lac: what kind of plastic bags? | 19:50 |
| pinner | OK, I just one some one to decide what slots we have on the programme, so we can print it tomorrow! | 19:50 |
| pboddie | MrTopf: Don't be afraid to use the EuroPython blog to enliven the attendees! | 19:50 |
| lac | MrTopf what I need you do do is to get up on Monday and explain what barcamp is and that we are doing it on Tuesday | 19:50 |
| MrTopf | lac: I will | 19:50 |
| pinner | also what we do with the empty talk slot | 19:50 |
| MrTopf | we are only doing it on tuesday? I thought I saw it on all 3 days | 19:51 |
| lac | I vote for filling the empty slot with Johnäs talk on his home furnace | 19:51 |
| lac | Mr Topf: I am completely unclear about the difference between open space and bar camp. | 19:51 |
| pinner | lac: or Raymond Hettinger's AI ? | 19:51 |
| lac | pinner: i would ratehr hear about your furnace. | 19:52 |
| MrTopf | lac: there is not much difference | 19:52 |
| MrTopf | a barcamp basically is a unconference which consists of open spaces. you come there and decide in the morning what you want to do the whole day | 19:52 |
| lac | Mr Topf: so we have an empty room all the days. Use as you will. | 19:52 |
| MrTopf | ok, we can leave it up to the attendees | 19:52 |
| pinner | lac: OK, you will. I have the talk written, but with all the registration stuff I haven't had time to to the Conference systems talk yet: on the airplane I expect | 19:52 |
| MrTopf | and I will encourage them to fill it | 19:52 |
| lac | ok, then we can run it tuesday and then on wednesday too if enthuthiasm warrants. if they just want regualr open space, then thay can have that instead. | 19:53 |
| MrTopf | we need some sort of wall/table where people can put sheets of paper with their session description | 19:53 |
| pinner | OK, so is the decision to put barcamp down for all slots in Theta? | 19:53 |
| jacob22 | Aiste: Plain plastic bag with a handle, large enough to contain some sheets of paper, a T-shirt and a couple of DVDs. | 19:53 |
| Aiste | jacob22: ok, i will get them | 19:53 |
| lac | except that there are no tshirts on monday, so thats not needed | 19:54 |
| MrTopf | so we need paper and some adhesive tape as well as some big pens | 19:54 |
| MrTopf | can somebody locally organize this? | 19:54 |
| jacob22 | lac: Canonical wants to put T-shirts in the bags. | 19:54 |
| lac | Ah, ok, then that is needed, sorry. | 19:54 |
| pboddie | pinner: Barcamp in Theta seems like the way to go, yes. Makes it easy to remember, too. | 19:55 |
| pinner | So I have (nearly) all the decisions I need. | 19:56 |
| pboddie | A minor question about the Jython panel: how are we for having more than one or two people wired up for sound? | 19:56 |
| pinner | lac: shall I transfer money from PayPal to Swedbank, or will you? | 19:56 |
| MrTopf | and a barcamp like timetable looks like this (we of course only need one column): http://flickr.com/photos/mrtopf/538575903/ | 19:56 |
| Aiste | pinner: if i will register the volunteers that will be helping me tomorrow will that be too late for badge printing? | 19:57 |
| lac | pinner: you can transfer it, | 19:57 |
| pinner | lac: all of it? | 19:57 |
| lac | yes please | 19:57 |
| pinner | aiste: if you can do it early it would be better | 19:58 |
| lac | Looks like we will have to spend close to all of this on the hotel, though I still haven't seen an invoice from them. | 19:58 |
| Aiste | pinner: i will do it early in the morning | 19:58 |
| pinner | aiste: thanks | 19:59 |
| lac | Aiste: do you have an invoice from them from last year? I want to work out exactly how much their costs have increased., | 19:59 |
| Aiste | lac: I will look for it, it should be somewhere in my mail | 19:59 |
| lac | Ok, next problem, what do we do about badges for people who show up at the door? | 19:59 |
| Aiste | lac: we will have a printer, so maybe render and print them right there? | 20:00 |
| pinner | lac: we print them there and then, as a reserve we have some blank badges | 20:00 |
| lac | sounds good to me, so john brings the software ... | 20:00 |
| pinner | lac: I need to know which bank account(s) to use: ending in 1814 or 7240? Is one euros and the other SEK? | 20:01 |
| Aiste | pinner: the guys that are volunteers will have volunteer instead of a company name in registration form | 20:02 |
| pinner | aiste: OK, also I have some silk ribbons with Helper gold-embossed on them | 20:03 |
| Aiste | :) good | 20:03 |
| Aiste | ok, i need to leave now | 20:04 |
| Aiste | if there are any urgent things -- I am reachable by phone the whole rest of the week and weekend | 20:04 |
| pinner | did anyone see the feedback: http://www.europython.org/FeedBack | 20:04 |
| lac | I read it. | 20:04 |
| pinner | lac: -1 for laugh and +1 for laugh = 0 | 20:05 |
| lac | 181-4 is SEK | 20:05 |
| lac | 7240 is Euros | 20:06 |
| pboddie | pinner: I looked at the feedback briefly, yes. | 20:08 |
| * MrTopf will buy some external HD tomorrow in case streaming is not working so that it at least can be recorded | 20:09 | |
| pinner | lac: transfers initiated. I'm leaving 57 euros there in case there are any small PayPal charges | 20:10 |
| pinner | pboddie: how about the guy who didn't want to volunteer because there aren't enough volunteers? | 20:11 |
| pboddie | pinner: Is this a recent thing? | 20:11 |
| pinner | pboddie: yes, we had a local PyWm user group meeting last Saturday, and a couple of the guys wrote some software and entered the data | 20:12 |
| pboddie | Aiste: If you need assistance on Sunday from those of us arriving at the hotel on Saturday, perhaps leave a message for us. | 20:12 |
| pinner | pboddie: Tuesday we formatted it for the wiki | 20:12 |
| pinner | pboddie: it doesn't tell us anything we didn't know, but it puts some useful figures on it, and we can now compare our performance this year | 20:13 |
| pboddie | pinner: Right, from the feedback form, yes. I didn't catch that, but there were some other, more useful comments. | 20:13 |
| pinner | pboddie: also from the feedback form, from the comments on the back | 20:14 |
| pboddie | You could guess who some of the people were, too. | 20:14 |
| _dboddie | Who put Oslo as a suggested venue? ;-) | 20:14 |
| pinner | _dboddie: I don't remember, if you tell me the form number I have them by me | 20:15 |
| pinner | but I guess his name was Boddie | 20:15 |
| pboddie | I doubt it. I'm a realist and know that there'd be pressure to make it happen on the ground! | 20:16 |
| pboddie | And we wouldn't hear the last of it about the prices. ;-) | 20:16 |
| _dboddie | pinner: I wouldn't dream of breaking organiser-attendee confidentiality. :-) | 20:17 |
| pboddie | Was it #30 you were referring to? Some interesting observations: "Would people volunteer more if they could see others doing their bit?" | 20:17 |
| pinner | _dboddie: p*t*r k**s*r | 20:18 |
| _dboddie | Hmm. | 20:18 |
| pinner | pboddie: yes, #30 | 20:18 |
| * pinner needs to go very soon | 20:18 | |
| pinner | anything else you need from me? | 20:19 |
| MrTopf | I wonder if some monitor can be organized on site because I could bring my broken laptop with me which has everything but a working screen | 20:19 |
| MrTopf | that way we could have a streaming "server" | 20:20 |
| MrTopf | and maybe another stream | 20:20 |
| * pinner will be off then | 20:20 | |
| MrTopf | cya pinner | 20:20 |
| pinner | good night, all | 20:20 |
| _dboddie | See you! | 20:20 |
| pboddie | Bye! | 20:20 |
| MrTopf | before it's good night I have to create 2 presentations ;-) | 20:20 |
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| * pboddie should be going now, as well. | 20:21 | |
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| lac | MrTopf: you there? | 20:46 |
| MrTopf | yes | 20:54 |
| MrTopf | lac: ^^ | 20:54 |
| MrTopf | doing proper slides is always a lot of work.. I still wonder why I am doing 2 talks ;-) | 20:55 |
| _dboddie | Will you be filming yourself as you talk? ;-) | 20:58 |
| LarstiQ | heh | 20:59 |
| LarstiQ | tripods ftw? ;) | 20:59 |
| MrTopf | I come with Carsten, who works for me, so we film each other ;-) | 20:59 |
| MrTopf | well, I need my laptop while I do my talk | 20:59 |
| LarstiQ | hmm yes, closeups only then. | 20:59 |
| LarstiQ | MrTopf: and don't move during your talk :) | 21:00 |
| LarstiQ | on second thought, having Carsten film you may be better ;) | 21:00 |
| MrTopf | I do it like justin.tv and put a cam on my head and film the audience instead :) | 21:00 |
| LarstiQ | lol | 21:00 |
| MrTopf | how again was it power adapter like in Lithuania? | 21:12 |
| * LarstiQ doesn't recall using a converter, so regular E? | 21:12 | |
| LarstiQ | MrTopf: http://en.wikipedia.org/wiki/Electric_socket#Type_C_.28European_2-pin.29 | 21:13 |
| MrTopf | great, thanks | 21:14 |
| lac | mr topf: can I volunteer you to assist guido's talk? | 21:33 |
| lac | i sent you mail about it | 21:47 |
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| MrTopf | lac: well, in general it would be great if you could find somebody else for this as I am too packed already (organizing streaming and doing 2 talks on monday plus looking a bit for the barcamp). But if nothing else work I can do that. | 23:04 |
| MrTopf | but I also think that we can find somebody at the conf, it does not seem to be a very hard job | 23:06 |
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