IRC log of #europython for Thursday, 2008-07-03

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lachi all18:58
jacob22Hi folks.19:01
pboddieHello!19:02
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pinnerGood evening, folks19:02
jacob22SO, what is on the agenda for today?19:03
pinneris there an agenda?19:03
pboddieI guess we have to tidy up the loose ends.19:03
pinnerloose end number 1 : 51 delegates who have not paid19:04
_dboddieHi.19:04
jacob22What is the current attendace?19:04
pinnerjacob22: 23619:05
Aistehi all19:05
jacob22pinner: Great.19:05
pinnerjacob22: some of the 236 may not show, on the other hand there may be others who do19:05
pinnerhello aiste and david!19:06
pboddieDoes "have not paid" mean "have not attempted to pay" or something else?19:06
pinnerloose end no 2: we have had a speaker withdrwa and have a blanl talk slot19:06
_dboddiepinner: Which speaker?19:07
pinnerpboddie: 12 intend to pay by cash; 39 claim to have paid by bank transfer19:07
pinner_dboddie fabio traviatelli? (not fabio pliger)19:07
Aistepinner: there should be some money soon for 8 lithuanians that I have registered19:07
AisteI have transferred the money only today though :/19:08
pinneraoste: oh good, there are 19 Lithuanians who have not paid, that's 11 now19:08
pinneraiste: could you chase toostis? they have 5 more19:08
jacob22pinner: Laura has a few bank transferes that arrived today. We will check the mail before leaving tomorrow. I will also ask someone at the office to report the payments that arrive early next week.19:08
lacthe PSF sponsorship and the Canonical one arrived.19:09
pinnerat least one (a Russian in Lithuania) says he's definitely paid a month ago, but Laura has no record19:09
Aistelac: there's also another matter -- the hotel want more moeny19:10
Aistemoney*19:10
lachow much more money19:10
Aistethey say, that paying just for the rooms is not enough as we were late last year19:10
Aistejust a moment19:10
lacthey were late in telling us what the final charge was, too, last year19:11
Aiste34 453 in total19:11
Aisteso they want the difference between this and what we've already paid19:12
pinnerwhich is?19:12
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Aisteit was 11569 or something like that, wasn't it lac?19:13
lac1159919:13
pinnerso, in round terns they want 23000 euros?19:14
lacand this total is quite a bit higher than what we had budgetted for.19:14
mgedminwould that be avn?19:14
mgedminhe inquired about his payment a couple of times here on this channel19:14
pinnermgedmin: Alexander, yes19:15
Aistelac: how much was it in total last year?19:15
_dboddiepinner: You may need to get the person to give you all the information about the transfer. Sometimes the banks really screw things up.19:15
pinner_dboddie: now there's a surprise: he's bringing his paperwork with him19:16
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jacob22I thought the cost of the hotel was settled back in January. How can they break their contract?19:17
lacI think he will turn out to be the Lithiuanian who paid and for whom we have no name and no RC account information19:17
lacBut the 23,000 Euros is a worse problem.  How much money do we have in paypal now?19:19
pinnerlac: fyi we have €11,557.47 and 97,924.88 SEK in PayPal, equating to €21,622.97 total.19:19
Aistejacob22: it was for the rooms only19:20
Aistethe food was not included in there19:20
pinnerlac: but it would take 5+ working days to transfer into the swedbank19:20
Aisteand what they told me was that food prices have increased by about 10%19:20
lacI have 6,000 here.  But this is a much greater increase than last year.19:21
pinnerlac: also there maybe €5000 ish to collect from unpaid bank transfers and cash19:21
lacBecause this works out to about 100 Euros a person.  And what I think I remember budgeting was 85 Euros a person.19:22
lacSo I will find out tomorrow exactly how much money was transferred last year, but there19:23
lacis no way that the hotel can get the money in time.  No matter what we do.19:24
Aisteok, I will tell them that19:24
lacdid you sign anything with them with the costs for this year, where we promised to pay a certain amount?19:24
Aistei will explain, that we asked for the full invoice earlier, which is tru19:24
lacDo we have a contract?19:24
Aistenot yet, we do have a contract now19:25
Aistebut it is not signed yet19:25
avnmgedmin: tnanks for pointing.19:25
Aistecause it was being finalised as they wanted to include food in there as well19:25
lacI know some of this cost is an extra 1500 for Guido's keynote, which I am halfway through getting Google to pay19:25
avnI am sent details to John and Laura.19:25
avnAnd take record from bank tomorrow19:25
Aistelac: well that's not such a big amount in the view of the whole sum19:26
lacavn. are you the person from lithuania who thinks he has paid?19:26
pinnerlac: yes he is19:26
avnlac: yes, I make transfer with details from site.19:26
lacare you Uzdaroji Akcine Bendroive Victoria19:27
avnlac: "UAB Victoria Nova" yes19:28
lacGreat!  we have your money.  But it came with no RC number, no name of deligate.19:28
lacso we didn't know who had paid.19:28
lacSo you are ok, we will fix you this evening.19:29
avnlac: I supply RCxxxxxx within payment detail19:29
jacob22avn: Unfortunately, it is sometimes lost on the way. Good to have this sorted out.19:30
avnI don't know -- why bank "eat" this string19:30
lacIt did not survive the trip to the bank.  but nice that things are settled now.19:30
avnBut I take record from bank to be sure19:31
lacI only got the first 14 characters of the message you sent.  so the important bits were left off.19:31
pinnerI hope we don't have this problem with all the other 38 unpaid bank transfers :(19:31
lacNo, I am down to one unknown -- from Turkey.19:32
lacor maybe from Turku, Finland19:32
pinnerregistration desk - please look at http://www.brumpy.net/stuff/delegate_door.pdf19:33
pinnerthis is the proposed list for checking the delegates in. Is it OK?19:33
pboddielac: That could be Ville Säävuori - the Web site enthusiast bloke.19:34
avnlac: I will need to print something? Or simply go to registration desk?19:34
Aistelac: what do we do with programme?19:34
* avn unsure about accessing to printer19:34
Aisteprint it ourselves?19:34
pinneraiste: if we can finalise it tonight, I will print programmes for display tomorrow, and bring them with me19:35
Aistepinner: ok, great19:35
pinneraiste: if we want a programme in each delegate bag as well, have you got photo-copying available19:35
Aistewhen is everybody arriving?19:35
Aistepinner: yes, our printer does that19:35
pinneraiste: 3 sheets and 250 people = 75019:36
Aistei mean the org committee arriving :)19:36
lacjacob and I arrive on the 5th, we leave tomorrow, but sepnd one night in Riga19:36
jacob22pinner: You are bringing the tote bags, right?19:36
pinneraiste: I will arrive on 5th, early evening19:36
pboddieDave and I arrive on 5th, early evening, too.19:36
Aisteok, the hotel does not especially want us in on Sunday as it is national holiday, so we get in on Monday only19:36
pinnerjacob22: tote bags are nothing to do with me! sorry!19:37
Aistewhich is a holiday here as well19:37
Aistebtw, because of that holiday we are getting the t-shirts on Tuesday only :S19:37
jacob22So, who is doing tote bags?19:37
lacoh hell, we wil have to give out the shirts separately, then.19:38
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lacTell the hotel that we have to be in on Sunday.19:38
lacwe have to check the wiring in the hotel the day before.19:39
lacwe had to do that last year19:39
pboddieIt isn't like the attendees won't be there, anyway.19:39
MrTopfHi19:39
pinnerhi M. Topf19:39
Aistelac: this is being done tomorrow19:39
* MrTopf checks when he will land19:40
Aistewe are setting up the wireless there19:40
lacah, ok then.19:40
MrTopfI also still wonder if there is enough bandwidth for streaming ;-)19:40
MrTopfbut I might send an email to Kazimieras19:41
pinneralso please look at http://www.brumpy.net/stuff/delegate_bag.pdf, this is the proposed delegate list to go in the tote bags19:41
AisteMrTopf: he will be there tomorrow and i will also tell Albertas what we need19:41
MrTopfgreat!19:41
AisteMrTopf: we will try to shape some channels for streaming so that you will have the needed bandwith no matter what19:41
avnThanks to all.19:42
MrTopfresponse to my call for volunteers was null anyway so only a selection will be streamed anyway19:42
MrTopfI will also setup twitter.com/europython to inform people that way what is being streamed19:42
AisteMrTopf: i think there will be one additional camera here in Vilnius19:42
MrTopfwith a tripod and camera and people to control it?19:43
lacpinner: both delegate lists look fine to me19:43
MrTopferr, laptop19:43
AisteMrTopf: hm... probably just the camera...19:43
lacAiste: we need to tell freenode what channels we are using for the conference, so make sure you write them down.19:44
MrTopfmaybe we can call for some more people to control the camera at the conference as it would be good to be able to at least move around a little bit19:44
MrTopfesp. as I also have to give 2 talks on monday19:44
Aistelac: channels as in what?19:44
MrTopfah right, I was forgetting freenode. We def. need to tell them why so many people come from this IP(s)19:44
MrTopfI remember talking to some freenode admin at the PloneConf who was about to block us19:45
Aistei will get the IPs tomorrow19:45
pinnerlac: then that's a decision, thanks19:46
* MrTopf lands at 16:30 on sunday19:46
pinnernow, please can we get the programme sorted.19:46
pinnerMrTopf: you're running the barcamp, yes?19:47
MrTopfWell, I will introduce the barcamp and hope it runs on itself19:47
pinnerso are the barcamp slots on the timetable OK for everyone?19:47
MrTopfas I need to do streaming/recording as well as giving 2 talks19:47
MrTopfthey are just hourly slots?19:48
pinnerand do we want to add normal Open Space slots19:48
lacfor freenode, you just mail them and as for an 'ilist' I think its called.19:48
MrTopfas a barcamp basically consists of open spaces I don't think we need "normal" open space slots19:48
pinnerMrTopf: I think they're normally 90 minute slots, which you can shorten19:49
lacIt looks like Aiste needs to buy 250 plastic bags so we can make handouts for the deligates then.19:49
MrTopfwell, I would say we make them 45 mins and people can choose to take 2 if they think they need to19:49
Aistelac: what kind of plastic bags?19:50
pinnerOK, I just one some one to decide what slots we have on the programme, so we can print it tomorrow!19:50
pboddieMrTopf: Don't be afraid to use the EuroPython blog to enliven the attendees!19:50
lacMrTopf what I need you do do is to get up on Monday and explain what barcamp is and that we are doing it on Tuesday19:50
MrTopflac: I will19:50
pinneralso what we do with the empty talk slot19:50
MrTopfwe are only doing it on tuesday? I thought I saw it on all 3 days19:51
lacI vote for filling the empty slot with Johnäs talk on his home furnace19:51
lacMr Topf: I  am completely unclear about the difference between open space and bar camp.19:51
pinnerlac: or Raymond Hettinger's AI ?19:51
lacpinner: i would ratehr hear about your furnace.19:52
MrTopflac: there is not much difference19:52
MrTopfa barcamp basically is a unconference which consists of open spaces. you come there and decide in the morning what you want to do the whole day19:52
lacMr Topf: so we have an empty room all the days.  Use as you will.19:52
MrTopfok, we can leave it up to the attendees19:52
pinnerlac: OK, you will. I have the talk written, but with all the registration stuff I haven't had time to to the Conference systems talk yet: on the airplane I expect19:52
MrTopfand I will encourage them to fill it19:52
lacok, then we can run it tuesday and then on wednesday too if enthuthiasm warrants.  if they just want regualr open space, then thay can have that instead.19:53
MrTopfwe need some sort of wall/table where people can put sheets of paper with their session description19:53
pinnerOK, so is the decision to put barcamp down for all slots in Theta?19:53
jacob22Aiste: Plain plastic bag with a handle, large enough to contain some sheets of paper, a T-shirt and a couple of DVDs.19:53
Aistejacob22: ok, i will get them19:53
lacexcept that there are no tshirts on monday, so thats not needed19:54
MrTopfso we need paper and some adhesive tape as well as some big pens19:54
MrTopfcan somebody locally organize this?19:54
jacob22lac: Canonical wants to put T-shirts in the bags.19:54
lacAh, ok, then that is needed, sorry.19:54
pboddiepinner: Barcamp in Theta seems like the way to go, yes. Makes it easy to remember, too.19:55
pinnerSo I have (nearly) all the decisions I need.19:56
pboddieA minor question about the Jython panel: how are we for having more than one or two people wired up for sound?19:56
pinnerlac: shall I transfer money from PayPal to Swedbank, or will you?19:56
MrTopfand a barcamp like timetable looks like this (we of course only need one column): http://flickr.com/photos/mrtopf/538575903/19:56
Aistepinner: if i will register the volunteers that will be helping me tomorrow will that be too late for badge printing?19:57
lacpinner: you can transfer it,19:57
pinnerlac: all of it?19:57
lacyes please19:57
pinneraiste: if you can do it early it would be better19:58
lacLooks like we will have to spend close to all of this on the hotel, though I still haven't seen an invoice from them.19:58
Aistepinner: i will do it early in the morning19:58
pinneraiste: thanks19:59
lacAiste: do you  have an invoice from them from last year?  I want to work out exactly how much their costs have increased.,19:59
Aistelac: I will look for it, it should be somewhere in my mail19:59
lacOk, next problem, what do we do about badges for people who show up at the door?19:59
Aistelac: we will have a printer, so maybe render and print them right there?20:00
pinnerlac: we print them there and then, as a reserve we have some blank badges20:00
lacsounds good to me, so john brings the software ...20:00
pinnerlac: I need to know which bank account(s) to use: ending in 1814 or 7240? Is one euros and the other SEK?20:01
Aistepinner: the guys that are volunteers will have volunteer instead of a company name in registration form20:02
pinneraiste: OK, also I have some silk ribbons with Helper gold-embossed on them20:03
Aiste:) good20:03
Aisteok, i need to leave now20:04
Aisteif there are any urgent things -- I am reachable by phone the whole rest of the week and weekend20:04
pinnerdid anyone see the feedback: http://www.europython.org/FeedBack20:04
lacI read it.20:04
pinnerlac: -1 for laugh and +1 for laugh = 020:05
lac181-4 is SEK20:05
lac7240 is Euros20:06
pboddiepinner: I looked at the feedback briefly, yes.20:08
* MrTopf will buy some external HD tomorrow in case streaming is not working so that it at least can be recorded20:09
pinnerlac: transfers initiated. I'm leaving 57 euros there in case there are any small PayPal charges20:10
pinnerpboddie: how about the guy who didn't want to volunteer because there aren't enough volunteers?20:11
pboddiepinner: Is this a recent thing?20:11
pinnerpboddie: yes, we had a local PyWm user group meeting last Saturday, and a couple of the guys wrote some software and entered the data20:12
pboddieAiste: If you need assistance on Sunday from those of us arriving at the hotel on Saturday, perhaps leave a message for us.20:12
pinnerpboddie: Tuesday we formatted it for the wiki20:12
pinnerpboddie: it doesn't tell us anything we didn't know, but it puts some useful figures on it, and we can now compare our performance this year20:13
pboddiepinner: Right, from the feedback form, yes. I didn't catch that, but there were some other, more useful comments.20:13
pinnerpboddie: also from the feedback form, from the comments on the back20:14
pboddieYou could guess who some of the people were, too.20:14
_dboddieWho put Oslo as a suggested venue? ;-)20:14
pinner_dboddie: I don't remember, if you tell me the form number I have them by me20:15
pinnerbut I guess his name was Boddie20:15
pboddieI doubt it. I'm a realist and know that there'd be pressure to make it happen on the ground!20:16
pboddieAnd we wouldn't hear the last of it about the prices. ;-)20:16
_dboddiepinner: I wouldn't dream of breaking organiser-attendee confidentiality. :-)20:17
pboddieWas it #30 you were referring to? Some interesting observations: "Would people volunteer more if they could see others doing their bit?"20:17
pinner_dboddie: p*t*r k**s*r20:18
_dboddieHmm.20:18
pinnerpboddie: yes, #3020:18
* pinner needs to go very soon20:18
pinneranything else you need from me?20:19
MrTopfI wonder if some monitor can be organized on site because I could bring my broken laptop with me which has everything but a working screen20:19
MrTopfthat way we could have a streaming "server"20:20
MrTopfand maybe another stream20:20
* pinner will be off then20:20
MrTopfcya pinner20:20
pinnergood night, all20:20
_dboddieSee you!20:20
pboddieBye!20:20
MrTopfbefore it's good night I have to create 2 presentations ;-)20:20
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* pboddie should be going now, as well.20:21
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lacMrTopf: you there?20:46
MrTopfyes20:54
MrTopflac: ^^20:54
MrTopfdoing proper slides is always a lot of work.. I still wonder why I am doing 2 talks ;-)20:55
_dboddieWill you be filming yourself as you talk? ;-)20:58
LarstiQheh20:59
LarstiQtripods ftw? ;)20:59
MrTopfI come with Carsten, who works for me, so we film each other ;-)20:59
MrTopfwell, I need my laptop while I do my talk20:59
LarstiQhmm yes, closeups only then.20:59
LarstiQMrTopf: and don't move during your talk :)21:00
LarstiQon second thought, having Carsten film you may be better ;)21:00
MrTopfI do it like justin.tv and put a cam on my head and film the audience instead :)21:00
LarstiQlol21:00
MrTopfhow again was it power adapter like in Lithuania?21:12
* LarstiQ doesn't recall using a converter, so regular E?21:12
LarstiQMrTopf: http://en.wikipedia.org/wiki/Electric_socket#Type_C_.28European_2-pin.2921:13
MrTopfgreat, thanks21:14
lacmr topf: can I volunteer you to assist guido's talk?21:33
laci sent you mail about it21:47
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MrTopflac: well, in general it would be great if you could find somebody else for this as I am too packed already (organizing streaming and doing 2 talks on monday plus looking a bit for the barcamp). But if nothing else work I can do that.23:04
MrTopfbut I also think that we can find somebody at the conf, it does not seem to be a very hard job23:06
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