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| dboddie | ghum: Hello! | 18:46 |
|---|---|---|
| ghum | hello d.boddie | 18:47 |
| dboddie | Are you ready for the meeting? ;-) | 18:48 |
| ghum | of course! | 18:49 |
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| Aiste_ | Hi all | 19:00 |
| ghum | hi aiste | 19:00 |
| dboddie | Hi! | 19:00 |
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| dboddie | Hi John. | 19:00 |
| Aiste_ | Hi John | 19:00 |
| pinner | good evening, just back unexpectedly early from Chipping Sodbury | 19:01 |
| dboddie | Just waiting for pboddie to join us. | 19:02 |
| *** pboddie has joined #europython | 19:04 | |
| ghum | hey pboddie | 19:04 |
| pinner | hello paul | 19:04 |
| pboddie | ghum: Hello! | 19:04 |
| pboddie | Sorry about the time! | 19:04 |
| pboddie | pinner: Thought you wouldn't be here! | 19:04 |
| pinner | I've just got back | 19:05 |
| pboddie | Shall we plough quickly through the points and set a new record? | 19:05 |
| pinner | sounds good | 19:05 |
| pboddie | Right: registration needs finalising, and the fees need confirming. | 19:06 |
| ghum | +q | 19:06 |
| ghum | 1 | 19:06 |
| pinner | is everyone happy with the registration page? | 19:07 |
| Aiste_ | +1 | 19:07 |
| Aiste_ | I am very happy :) | 19:07 |
| Aiste_ | good job John | 19:07 |
| pinner | what about the fees? | 19:07 |
| pboddie | I think it's 100 EUR early bird (65 EUR student), then 160 EUR normal (100 EUR student). | 19:07 |
| Aiste_ | same as last year? | 19:07 |
| pboddie | I found the page of fees for last year: http://wiki.python.org/moin/EuroPython/2007/FeeStructureAttendees | 19:08 |
| pboddie | 100/65 (early), 160/85 (normal), 200 (on the door) | 19:08 |
| pboddie | Does anyone object to these? | 19:09 |
| pinner | Aiste_:yes, but is that OK budget-wise? Is the venue the same cost? | 19:09 |
| Aiste_ | slightly higher | 19:09 |
| Aiste_ | about 10% in total I would say | 19:09 |
| pinner | so do we need to raise the fees? | 19:09 |
| Aiste_ | I'm not sure how much we had left over from last year though | 19:09 |
| Aiste_ | Laura has those numbers I think | 19:09 |
| dboddie | The student fee appears to be higher this year. | 19:09 |
| pinner | or did last year make a profit? Are we hoping to get more people and thus more money? | 19:10 |
| pboddie | dboddie: Ignore the 100 EUR I mentioned first - the registration page actually has the same figures as last year. | 19:10 |
| Aiste_ | I think there was some money left over from last year | 19:10 |
| pboddie | Maybe we'll have more people. | 19:11 |
| pinner | Sounds like in the absence of better information we should keep the same fees | 19:11 |
| dboddie | +1 | 19:11 |
| pboddie | Agreed! | 19:11 |
| pinner | but push for more people: that's down to publicity | 19:12 |
| dboddie | We can return to that point. :-) | 19:12 |
| pboddie | Yes, it's not on the agenda but please can people consider more publicity! | 19:12 |
| pboddie | Once again, look here: http://www.europython.org/community/Planning/Publicity | 19:12 |
| Aiste_ | yes, I'm chasing some of the russian guys that were there last year, hopefully they can get more people from their coutries to come | 19:12 |
| pboddie | Be inspired: fire off e-mails to people, magazines, journals, friends, user groups. | 19:13 |
| pboddie | Right, we'll stick with the fees already mentioned on the form: http://registration.europython.eu/ | 19:13 |
| pboddie | Next item is keynotes. | 19:13 |
| pinner | before that, has everyone tested the registration? | 19:14 |
| pboddie | We made some tentative arrangement with one keynoter in addition to GvR. | 19:14 |
| pboddie | pinner: Sorry! Yes, I've tried at least. It seemed to work. | 19:14 |
| pinner | so maybe we need one or two more people to test it | 19:15 |
| pboddie | I guess we should also consider when it should be rolled out, too. | 19:15 |
| dboddie | Just trying it now. | 19:15 |
| pinner | and is the EP Society happy with the terms? | 19:15 |
| pboddie | If people could test it, feed in multiple people, perhaps, then that would be good. | 19:15 |
| pinner | registration.europython.eu/terms.html | 19:15 |
| pboddie | pinner: That's for you, Laura, Jacob and whoever else in the Society to decide, I suppose. | 19:16 |
| pboddie | pinner: They didn't seem bad when I skimmed through them. | 19:16 |
| pinner | pboddie: I'm not aware that I'm in the Society | 19:16 |
| pboddie | pinner: Maybe I'm confusing it with the PSF. | 19:16 |
| pinner | pboddie: nor who is in it, apart from Laura and Dario | 19:16 |
| pinner | so we need Laura at least to give it the once-over | 19:17 |
| dboddie | Looks good to me, anyway. | 19:17 |
| pboddie | Yes, I suggest asking Laura to check the terms. If people can give their feedback to the europython-improve list or to John directly, he can use his discretion in opening for business. | 19:18 |
| pinner | if people find anything wrong please email me | 19:18 |
| pboddie | We can then do an announcement to the usual places. | 19:18 |
| pinner | and we'll do more work on the back end | 19:18 |
| pboddie | I don't see any reason for delay, so there's no need to decide on a date: it should be any time from now. | 19:19 |
| pinner | We can't afford to delay the announcement much more, shall we set a deadline? | 19:19 |
| dboddie | End of the weekend? | 19:19 |
| pboddie | Is there anything better than ASAP? ;-) | 19:19 |
| pinner | but we need everyone to be happy with the registration before we announce, I think | 19:19 |
| ghum | weekend is better then asap for most values of P from asap | 19:20 |
| pinner | Laura at least must approve | 19:20 |
| Aiste_ | maybe we should wait for Laura to look at the terms? | 19:20 |
| Aiste_ | :) | 19:20 |
| pboddie | I just realised that, yes. OK, people should test ASAP and we aim to get approval before Monday. | 19:20 |
| dboddie | Does someone want to mail Laura? | 19:20 |
| * dboddie can do that now, if required. | 19:20 | |
| pinner | OK, so we go live on Monday evening? | 19:20 |
| pboddie | Yes, why not?! | 19:20 |
| pboddie | I suppose this lets me prepare a blog article, too. | 19:21 |
| pboddie | Great! A brief detour into keynotes. I don't know what the status is with our second keynoter. I guess Laura was now chasing this fellow up. | 19:21 |
| pinner | remind me, who is the first kn? | 19:22 |
| pboddie | As stated already, Google is fixing up the videoconference for GvR. | 19:22 |
| Aiste_ | Guido I suppose | 19:22 |
| pboddie | Unless that's changed in any significant way, but I guess Aiste might have heard something to that effect. | 19:22 |
| pinner | ok, as it's not in person I'd forgotten that! | 19:22 |
| Aiste_ | It's still going along as planned I need to make sure, that the hotel keep up their end, that's all | 19:23 |
| pboddie | I don't want to badger Laura about this too much, but since she isn't here, I guess we just assume that progress is being made. | 19:23 |
| pboddie | The next topic on the agenda is sponsorship, and we've done relatively little so far on this. | 19:24 |
| pboddie | jacob22 was working on the offer and a brochure based on it, but I haven't heard anything for a while. | 19:24 |
| pboddie | The offer was here: http://wiki.python.org/moin/SponsorOffers | 19:24 |
| * dboddie sends mail to Laura | 19:25 | |
| pboddie | We had contact from one of last year's sponsors who said that we could have some licences for their software as prizes, but this hasn't been followed up on. | 19:26 |
| dboddie | I can ask jacob22 for information about the brochure. If I get time this weekend, maybe I could mock up something and help move this forward. | 19:27 |
| pboddie | I think it's a bit like publicity: we need to make the offer known and potentially contact sources of sponsorship. Any ideas? | 19:27 |
| pboddie | dboddie: Right. Maybe some correspondence with Jacob is necessary. | 19:27 |
| Aiste_ | what about Google? Has anyone heard anything from them? | 19:27 |
| Aiste_ | We should probably send them some info on sponsorship as we did last year | 19:27 |
| pboddie | They haven't used any known contact address. | 19:27 |
| pboddie | I'm really unaware about how this kind of thing is done, so someone else with more expertise might be needed to lead the way. | 19:28 |
| dboddie | pinner: You've done this with PyCon UK. How do you manage that? | 19:29 |
| pinner | you need to have contacts, that's the main thing | 19:29 |
| pinner | we did a sponsorship brochure | 19:29 |
| dboddie | pinner: Can you send me a copy? | 19:29 |
| dboddie | pboddie: Maybe have a word with Steve Holden? | 19:29 |
| pinner | dboddie:I'll look it out... | 19:29 |
| dboddie | pinner: And I'll look out for it! | 19:30 |
| pboddie | (A somewhat related matter is the sponsorship of attendees. Again I think there was one person who had been in touch with Laura, so the situation is sort of under control.) | 19:30 |
| Aiste_ | yes, i remember there was one email about that | 19:31 |
| pinner | dboddie:quentin is mailing you a pdf | 19:31 |
| dboddie | pinner: Thanks. | 19:32 |
| pinner | dboddie:steve's contacts will be US-based, and European ones would be better, I guess Jacob has them from last year. | 19:32 |
| dboddie | pboddie: Did you get Laura sorted out with the talks review list? | 19:32 |
| dboddie | pinner: Right, but I think there are US-based sponsors involved, strangely enough. | 19:33 |
| pboddie | dboddie: I need to send her a mail about that, but the password hasn't changed. There are different passwords for the two private lists, though. | 19:33 |
| pinner | dboddie: yes, Wingware always seem to sponsor EP for example, not sure if they ever sell anything as a result | 19:34 |
| pboddie | I suppose that the necessary action is to contact Jacob and see what the state of play is. | 19:34 |
| dboddie | pinner: It's also useful to get Steve to blog about things. | 19:34 |
| dboddie | OK. Another mail is about to go out... | 19:34 |
| pboddie | The next topic is that of feedback and surveys, and I don't think we saw anything about that from last year, although it has been on the agenda for a number of meetings. | 19:35 |
| Aiste_ | I remember reading the feedback, but I think I did it while it was still in the raw format, that is on paper | 19:36 |
| pinner | No, my fault | 19:36 |
| zeth | Hi all | 19:36 |
| zeth | Just got in | 19:36 |
| pinner | Jim, who was doing it, is dying, and I haven't had the time to pick it up | 19:37 |
| Aiste_ | hi zeth | 19:37 |
| dboddie | pinner: Sorry to hear that. | 19:37 |
| pboddie | pinner: Very sorry to hear that! | 19:37 |
| pinner | There were no surprises in the forms, as I remember | 19:37 |
| zeth | (pboddie shall we have our normal website meeting later on afterwards) | 19:37 |
| dboddie | pinner: It may be too late to really get the most out of the feedback for this year, so we shouldn't prioritize that over other things. | 19:38 |
| Aiste_ | yes, people were unhappy about lunch and very happy about dinner | 19:38 |
| pinner | I will try and do something once payroll year end is over | 19:38 |
| pboddie | zeth: I won't have time today, sadly. The main issue is the recurring PickleError which might be prevented as described before. Everything else is less important, although blocking repeat spammers would make me very happy. ;-) | 19:38 |
| zeth | pboddie: cool | 19:39 |
| pinner | Aiste_: for such a large hotel, the lunches were poor | 19:39 |
| pboddie | As long as we take away the main points, it's not critical to trawl through the details. | 19:39 |
| pinner | Aiste_: but they did provide sustenance, which is the main objective | 19:39 |
| pboddie | We just aim to be better, not perfect. ;-) | 19:39 |
| Aiste_ | pinner: I spoke about this with the hotel people and they will provide different food this year | 19:39 |
| Aiste_ | something like wraps with whatever we want inside | 19:40 |
| Aiste_ | that is they gave me several choices | 19:40 |
| pboddie | The conference dinner was superb. More of that, definitely! :-) | 19:40 |
| Aiste_ | that should be more nutritious than the sandwiches | 19:40 |
| dboddie | Zeppelins all round. ;-) | 19:40 |
| Aiste_ | and also some fruit | 19:40 |
| pinner | Asite_: they have got the message then :) Good. | 19:41 |
| Aiste_ | nah, then we all be lying around for the second half of the day :) | 19:41 |
| dboddie | Are we at ghum's favourite part of the meeting yet? | 19:41 |
| dboddie | (T-shirts) | 19:42 |
| pboddie | Yes, let's discuss T-shirts briefly. | 19:42 |
| ghum | my favourite part is lightning talks | 19:43 |
| pboddie | There was some discussion about doing a design quickly, since Aiste indicated that we didn't have forever before ordering them. | 19:43 |
| pinner | weren't tee shirts dumped on, sorry ! delegated to, someone, the logo designer? | 19:43 |
| pboddie | I had a rant about this to a few people and ended up asking the logo designer about the matter. | 19:43 |
| pboddie | He has been enthusiastic, and so I've suggested that we get together on the europython-improve list and thrash out the restrictions. | 19:44 |
| pboddie | I haven't checked my personal mail today, so I don't know what the situation is currently. | 19:44 |
| Aiste_ | I think we still have some time, but I wouldn't want to leave that as the last minute thing | 19:44 |
| pboddie | He's prepared to make a design based on the logo which will hopefully work with whatever technology the T-shirt people are using. | 19:45 |
| pboddie | I said that my experience was that if you're doing "vector" printing, you'll be able to do a few colours at most, which would be the biggest restriction. | 19:45 |
| pboddie | If we "iterate quickly", it should be possible to produce a file that the T-shirt people might be able to use. | 19:46 |
| zeth | I think if you two are in charge of T-shirts, we don't need to worry about the details | 19:46 |
| pboddie | Indeed. I just wanted people to be able to speak up if they thought it was a bad idea. | 19:46 |
| zeth | I would like to to have holes for two arms and ahead, next ;) | 19:47 |
| pboddie | Very well. Finally, the issue of streaming and dedicated lines. I don't know where we stand on this, but MrTopf was most interested in this. | 19:48 |
| pboddie | MrTopf, as most of you should know, is probably the main audio/video/photo person at EuroPython, albeit unofficially. | 19:48 |
| Aiste_ | still hve no answer from the hotel people :( | 19:49 |
| MrTopf | oh, hi :) | 19:49 |
| Aiste_ | but as far as i understand it is possible technically | 19:49 |
| pinner | will the Google infrastructure required for the virtual keynote be available, or even suitable? | 19:49 |
| Aiste_ | hi MrTopf | 19:49 |
| MrTopf | Aiste: you regarding the line? | 19:49 |
| MrTopf | you mean * | 19:49 |
| Aiste_ | MrTopf: yes | 19:49 |
| * pboddie starts to consider leaving for an appointment now, but would be happy if everyone kept talking. ;-) | 19:50 | |
| zeth | sorry, is this about streaming the conference live over the web? | 19:50 |
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| Aiste_ | i talked to my colleagues and they said that is possible to give you the needed bandwith by shaping the existing line | 19:50 |
| MrTopf | zeth: yes | 19:50 |
| zeth | okay, cool, cheers (just came home and still a bit lightheaded) | 19:51 |
| MrTopf | as long as this works with shaping I am ok with it :) | 19:51 |
| zeth | we might not want to publicise the fact too much in the main booking period | 19:51 |
| MrTopf | it probably means I can stream but nobody has wifi access ;-) | 19:51 |
| zeth | in case people decide to watch from their sofa instead of going to the conference | 19:52 |
| MrTopf | zeth: it also should be the best for recording it because the streaming service can directly record it | 19:52 |
| MrTopf | so we go home and everything is finished | 19:52 |
| zeth | that is excellent | 19:52 |
| MrTopf | ustream now also has a copy to youtube feature I read | 19:52 |
| * dboddie sends a mail to Jacob | 19:52 | |
| zeth | the problem I have is recording stuff and then being to tired after the conference to edit it | 19:52 |
| MrTopf | I am just not sure if this only applies to videos <10 mins | 19:53 |
| Aiste_ | MrTopf: no not really :) it means that you will get something similar to dedicated access and the rest will get what's ledt over | 19:53 |
| zeth | so this is excellent | 19:53 |
| MrTopf | zeth: or having the time, this is more the issue | 19:53 |
| MrTopf | what is the status on conference format btw? Is there some thinking along the lines of putting a barcamp/unconference like structure in place as well? | 19:53 |
| MrTopf | so more spontaneous sessions can happen? | 19:54 |
| pinner | dboddie: I've just put the brochure up at http://www.brumpy.net/ep_stuff | 19:54 |
| dboddie | pinner: OK. | 19:54 |
| MrTopf | I at least would like it because I might have some recently worked on stuff which I might present then or discuss. | 19:54 |
| dboddie | MrTopf: I think we wrote something about that in the minutes of a previous meeting. | 19:54 |
| MrTopf | ok, will check that out | 19:54 |
| pinner | MrTopf: that is the idea of Open Space, I think. But we need someone to run it. | 19:55 |
| Aiste_ | I have to go in a few minutes | 19:55 |
| Aiste_ | is there anything else I can help with? | 19:55 |
| MrTopf | pinner: I know but usually those have been during the lightning talks and I think this is not the best option | 19:55 |
| * ghum has to go | 19:55 | |
| dboddie | MrTopf: Couldn't find anything, but I think setting aside afternoons might be the way to go. | 19:55 |
| pinner | Aiste_: have you a promotion code for accommodation at the hote? | 19:55 |
| MrTopf | so either maybe doing a whole part barcampish or maybe setting aside a room for during the whole conference would be nice | 19:56 |
| * dboddie has to go, too. | 19:56 | |
| Aiste_ | no they do not have anything like that | 19:56 |
| Aiste_ | it was the same last year | 19:56 |
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| pinner | MrTopf: Open Space and Lightning Talks are different | 19:56 |
| Aiste_ | the only way possible to get the conference rates was by sending them the form that's on the website now | 19:56 |
| MrTopf | pinner: I know but they have been at the same time slot | 19:56 |
| dboddie | I think we can keep lightning talks separate, as usual. | 19:57 |
| MrTopf | and to me that always meant to never attend open spaces as the LTs seems always the highlight (or one of) | 19:57 |
| MrTopf | sure. we should keep them a separate event | 19:57 |
| pinner | I thought that last year there was a room for Open Space for a lot of the time | 19:57 |
| pinner | but this year let's have one all the time | 19:57 |
| MrTopf | and make some session presentation in the morning maybe | 19:58 |
| dboddie | That could work, yes. | 19:58 |
| Aiste_ | ok, talk to you all next week I hope | 19:58 |
| Aiste_ | bye | 19:58 |
| MrTopf | I also wonder if we should make an introduction session :) | 19:58 |
| MrTopf | cya Aiste! | 19:58 |
| dboddie | Aiste_: See you! | 19:58 |
| MrTopf | thanks for checking :) | 19:58 |
| pboddie | See you Aiste! | 19:58 |
| zeth | Yeah having open space in one room, and formal talks in other rooms, means people can go to the format they like | 19:58 |
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| * pboddie is off, too. | 19:58 | |
| dboddie | pinner: Like at PyCon UK? | 19:58 |
| MrTopf | we do introductions at barcamps and I like it :) | 19:58 |
| pboddie | dboddie: See you shortly! | 19:58 |
| * dboddie needs to go. | 19:59 | |
| MrTopf | cya dboddie and pboddie :) | 19:59 |
| pboddie | zeth: I'll catch up on any Web business later. | 19:59 |
| zeth | pboddie: cool | 19:59 |
| pboddie | Bye MrTopf, all! | 19:59 |
| dboddie | pinner, MrTopf: Keep talking. I'll read the logs tomorrow. :-) | 19:59 |
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| MrTopf | dboddie: hehe :) | 19:59 |
| MrTopf | I will talk all night | 19:59 |
| zeth | okay, so have we got any other issues that we can meaninfully talk about without half of the people? | 20:00 |
| pinner | sorry, I have to be going too! We have a local Python group meeting | 20:00 |
| pinner | MrTopf: are you up for organising Open Space, if that's not a contradiction | 20:01 |
| zeth | faciliating open space? | 20:01 |
| zeth | shepharding open space? | 20:01 |
| MrTopf | pinner: I am not sure I can do video and that together | 20:01 |
| pinner | that sounds better | 20:02 |
| pinner | MrTopf: no, of course, it wouldn't fit | 20:02 |
| MrTopf | in general it should run on itself but I can do an introduction to it and ask for sessions | 20:02 |
| MrTopf | otoh we need more people to do video, too | 20:02 |
| MrTopf | and we might need some wall where we can put sheets of papers with sessions | 20:02 |
| zeth | I think that is the general idea, someone to set the ball running | 20:02 |
| MrTopf | but that's not too hard :) | 20:02 |
| pinner | zeth: how about you? you'r good at spontaneous stuff | 20:02 |
| zeth | lol | 20:03 |
| zeth | yeah, can do I suppose, if you don't need me for disaters | 20:03 |
| zeth | I suppose a local should be a disaster person | 20:03 |
| MrTopf | we should make some call for volunteers for some specific tasks on the lists I think | 20:03 |
| MrTopf | we also need cameras obviously | 20:03 |
| MrTopf | and tripods | 20:04 |
| pinner | I don't think EP has had a disaster person before | 20:04 |
| zeth | I'm happy to take one job | 20:04 |
| zeth | Disaster-man is a job to itself | 20:04 |
| MrTopf | so actually I would like to do some open space/unconference intro, the rest should run itself.. ;-) | 20:04 |
| zeth | but I can do open-space instead if that is covered | 20:04 |
| pinner | sounds like zeth for Open Space? | 20:04 |
| zeth | okay cool | 20:04 |
| zeth | either way | 20:05 |
| zeth | maybe MrTopf can do what he said, the intro and setting it off | 20:05 |
| MrTopf | in general open spaces might not mean much to do.. you might answer questions maybe and look if people are not confused | 20:05 |
| MrTopf | besides that barcamps tend to run pretty smooth | 20:06 |
| pinner | the main thing is to publicise it and explain it | 20:06 |
| MrTopf | most organizing work is done in front, like getting the room, organising food and network and all that | 20:06 |
| MrTopf | I will do a 3 hour talk on that on the first morning and then everybody should know | 20:06 |
| pinner | or go to sleep ;) | 20:06 |
| MrTopf | depends on my talk :) | 20:07 |
| MrTopf | I try not to do bullet points at least ;-) | 20:07 |
| pinner | maybe you two should organise it between you then | 20:07 |
| pinner | OK? | 20:08 |
| MrTopf | zeth: you can then here and then pop up on stage and ask for sessions :) | 20:08 |
| MrTopf | yep | 20:08 |
| zeth | okay cool, I have to go now and eat dinner | 20:08 |
| zeth | catch you all later | 20:08 |
| * pinner needs to go as well | 20:08 | |
| MrTopf | good idea :) | 20:08 |
| MrTopf | cya! | 20:08 |
| pinner | good night! | 20:08 |
| MrTopf | have fun! :) | 20:09 |
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| zeth | MrTopf: I think maybe if you do video, and if I have to be disasterman then I do that | 20:32 |
| zeth | and we get a third person to do openspace | 20:32 |
| MrTopf | as said, I would at least like to make the intro | 20:32 |
| zeth | sure | 20:33 |
| zeth | for the last couple of years I have been "disasterman" at about 5 conferences | 20:33 |
| zeth | so I don't mind doing something else | 20:33 |
| zeth | but being disasterman, by definition, you have to be always ready to go and fix the problem | 20:33 |
| zeth | so you can't really have static responsibilities | 20:34 |
| MrTopf | as said, in theory the open space stuff should run itself | 20:34 |
| MrTopf | there is nobody introducint people and such | 20:34 |
| MrTopf | there is a room and a timetable created in the morning | 20:34 |
| zeth | well I have never done open space before but it sounds fun | 20:34 |
| zeth | and their might be a local person who can be disasterman | 20:35 |
| MrTopf | should be fun :) | 20:35 |
| MrTopf | well depends on how much people will get the idea maybe | 20:35 |
| MrTopf | it might start slowly | 20:35 |
| zeth | having a set person to go to in a panic is essential for a smooth conference | 20:35 |
| zeth | otherwise people don't know what to do | 20:36 |
| zeth | so hanging out in openspace would be more fun | 20:36 |
| zeth | Especially since I don't speak lithuinian, and their might be multi-lingual disaster ;) | 20:37 |
| MrTopf | yeah :) | 20:37 |
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