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| GeneralAntilles | Work's probably going to run a bit late. | 21:32 |
|---|---|---|
| Jaffa_ | OK | 21:38 |
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| * Jaffa needs to grab some lunch so he can eat it at his desk. | 21:39 | |
| GeneralAntilles | I'll be at work with my phone, so just ping me if you need my input. | 21:43 |
| Jaffa | OK | 21:59 |
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| Jaffa | We'll start at :05, to give people time to join. But then run a tight agenda. | 21:59 |
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| Jaffa | We'll start at :05, to give people time to join. But then run a tight agenda. | 22:02 |
| chem|st | hey | 22:05 |
| GeneralAntilles | OK | 22:05 |
| Jaffa | Hi | 22:05 |
| GeneralAntilles | Jaffa chairing? | 22:05 |
| Jaffa | Aye | 22:05 |
| Jaffa | Anyone know how to trigger the meetingbot? | 22:05 |
| GeneralAntilles | You rock. :) | 22:05 |
| Jaffa | I'll do the minutes manually :-) | 22:06 |
| Jaffa | Welcome to the annual meeting of Hildon Foundation board. The agenda is at https://etherpad.mozilla.org/4W3nrEzlCL | 22:06 |
| Jaffa | We're going to run a tight agenda. If, at the end of the allocated time, further discussion is required, a person will be appointed to drive it further. | 22:06 |
| Jaffa | I propose the following time allocations: | 22:06 |
| Jaffa | 0) State of the community (chem|st): 10 mins | 22:06 |
| Jaffa | 1) Remaining items from Nokia handover (several): 15 mins | 22:07 |
| chem|st | We cannot discuss the negotiation with nokia in here - I will quickly send out an email | 22:07 |
| Win7Mac | hi | 22:07 |
| Jaffa | 2) e.V. status (chem|st & Win7Mac): 20 minutes | 22:07 |
| chem|st | so scratch 1) | 22:07 |
| Jaffa | Let's discuss that when we get there | 22:07 |
| Jaffa | 3) Transferring to the e.V.: 10 minutes | 22:08 |
| Jaffa | 4) AOB: 5 minutes | 22:08 |
| Jaffa | Timings coming in early would be useful :-) | 22:08 |
| chem|st | or well as they require us to update it on the website it is probably fine to discuss trademark and terms | 22:08 |
| Jaffa | Any objections or comments, before we move on to item #0? | 22:09 |
| Jaffa | Shall we do a rollcall? | 22:09 |
| Jaffa | I've seen: | 22:09 |
| Jaffa | Jaffa - Andrew Flegg | 22:09 |
| Jaffa | GeneralAntilles - Ryan Abel | 22:09 |
| Jaffa | Win7Mac - Gido Greise | 22:09 |
| chem|st | yes we need a rolecall and you need to verify that they are registered/logged in | 22:09 |
| Jaffa | chem|st: Ruediger | 22:10 |
| chem|st | Schiller | 22:10 |
| Jaffa | Ta | 22:10 |
| Jaffa | Pressed enter too early | 22:10 |
| Jaffa | Just capturing /whois output | 22:10 |
| Jaffa | Win7Mac: You are not authenticated by NickServ | 22:11 |
| Win7Mac | Win7Mac - Gido Greise is correct | 22:11 |
| chem|st | Greise? | 22:11 |
| Win7Mac | oh sorry, Griese | 22:12 |
| Jaffa | Win7Mac: Can you authenticate with FreeNode via NickServ, please? | 22:12 |
| chem|st | brb | 22:13 |
| Jaffa | We can proceed with item (0) without Win7Mac being authenticated; but first up is chem|st with "State of the community: Council update" | 22:14 |
| Jaffa | chem|st: You have until :20 to complete the update, so if you're not RB you'll get less time. | 22:16 |
| chem|st | re | 22:16 |
| chem|st | ok, what is the state | 22:17 |
| Jaffa | Any council update on what's happening in the community. There seem to have been a bunch of emails, which would be good to have a short(!) summary of | 22:18 |
| chem|st | the backup-system donated by ipredator is settled and we have enough space for a while and may always ask for more | 22:18 |
| chem|st | council and confusion about _current_ and _future_ position of council | 22:18 |
| chem|st | Win7Mac triggered a discussion or better declared the need of change to council obligations as there is no nokia anymore | 22:19 |
| chem|st | in short, the _current_ situation is community<->council<->HiFo | 22:20 |
| Jaffa | And this is being tracked within the organisation of the e.V. member structure? | 22:21 |
| chem|st | the _future_ changes when transitions to MCeV happen have been brought up and explained | 22:21 |
| Jaffa | Cool, thanks. | 22:21 |
| Jaffa | We're out of time on that. Is there anything else you'd like to raise - it seems like the discussions are in hand - please do so in response to the minutes going out. | 22:21 |
| chem|st | like that there is no choice in having a general assembly or what it consists of | 22:22 |
| Jaffa | 1) REMAINING ITEMS FROM NOKIA HANDOVER | 22:22 |
| Jaffa | (10 minutes now) | 22:22 |
| Jaffa | First up, chem|st had a warning earlier about contractuals. But the first, item, 'comms' should be fine | 22:23 |
| Jaffa | GeneralAntilles put up http://hildonfoundation.org/updates-on-the-hildon-foundation/ | 22:23 |
| Jaffa | But we haven't yet done the joint communication on the signed contract, have we? | 22:23 |
| GeneralAntilles | Just one announcement that should go out in addition to the update already posted. | 22:23 |
| chem|st | Trademarkpages need to be altered (should be fine to discuss that as we are required to change it before we announce) | 22:23 |
| GeneralAntilles | We have not. | 22:23 |
| Jaffa | Who is owning getting the TM pages updated? (Is it really a precursor?) | 22:24 |
| chem|st | warfare updated the terms for us as non of us has access to the midgard pages | 22:24 |
| chem|st | last nokia mail said we have to update and I just read the agreement again and we _have to_ | 22:25 |
| Jaffa | chem|st: Are there other pages which need updating beyond the 'terms'? And what's the timescale on that? | 22:25 |
| chem|st | it is no licensing of the TM it is licensing of maemo.org and change of owner of TM | 22:25 |
| chem|st | yes, all /legal/ pages need to reflect HildonFoundation | 22:26 |
| Jaffa | Is it just updating the text, or are there registrations with a TM body we need to make *before* the joint announcement? | 22:26 |
| chem|st | timescale: 9th of may 2014... | 22:26 |
| Jaffa | *Forecast* timescale... | 22:27 |
| Jaffa | i.e. are we blocked, or is it just slow? | 22:27 |
| Jaffa | And if the latter, when will it be done? | 22:27 |
| chem|st | forecast timescale is still yesterday/ASAP | 22:27 |
| Jaffa | Unless you have a time machine, the forecast can't be yesterday :-) But point taken. | 22:28 |
| chem|st | one of the native speakers needs to overview all changes | 22:28 |
| Jaffa | chem|st: If it's a search & replace as step 1, why? | 22:28 |
| chem|st | that is why gido and myself are asking for your help for 30+days now via email | 22:28 |
| Jaffa | And we replied. | 22:28 |
| chem|st | I barely understand that trademark stuff, I even have a hard time with the agreement | 22:29 |
| Jaffa | If you need me to re-review I will do. But at least one of the pages (terms) has been updated, according to the above. | 22:29 |
| Jaffa | ACTION: chem|st to send out current texts which need review. | 22:29 |
| Jaffa | ACTION: Jaffa to review | 22:29 |
| Jaffa | ACTION: chem|st to drive updating of documents after Jaffa review | 22:30 |
| Jaffa | Fair? | 22:30 |
| chem|st | current texts are on the website, I post a link to the etherpads | 22:30 |
| Jaffa | I meant current proposed. Yes, a link to the etherpads for the ones which haven't yet been uplaoded. | 22:31 |
| chem|st | I took care of the other legal pages | 22:31 |
| chem|st | there are no proposed | 22:31 |
| Jaffa | Right. | 22:32 |
| Jaffa | So my review is to do the s/Nokia/Hildon Foundation/ | 22:32 |
| Jaffa | Once we've done that, GeneralAntilles can continue with the joint announcement. | 22:32 |
| Jaffa | Anything else related to the Nokia handover we want to discuss here? | 22:33 |
| GeneralAntilles | Not from me. | 22:33 |
| Jaffa | chem|st: If there's anything else you'd like to raise - please do so in response to the minutes going out. | 22:33 |
| Jaffa | 2) e.V. STATUS | 22:34 |
| Jaffa | (11 minutes) | 22:34 |
| Jaffa | Now we're getting to the interesting stuff. | 22:34 |
| chem|st | I will contact nemein about server invoices... | 22:34 |
| chem|st | eV is registered | 22:34 |
| Jaffa | chem|st: Win7Mac: Over to you | 22:34 |
| Jaffa | So it's all fully formed and ready to operate (e.g. we could transfer the Nokia agreement to 'it', if we wanted to) | 22:35 |
| chem|st | we have no bank account yet as I need to get the bank to accept EU residents as board members, they have online signup only and that is not working for addresses outside of Germany, I contacted support and hope they come back to me tomorrow | 22:35 |
| chem|st | yes we can transfer the agreement | 22:35 |
| Jaffa | chem|st: If not, is there a mitigation of having one signer in Germany, and then addingf other board members later? | 22:36 |
| chem|st | that is not about signing authority, all authorized board members need to be listed with the bank account | 22:37 |
| Jaffa | Do we want to transfer the agreement before we complete all the various bits with Nokia? Might be easier to wait until it's solely internal | 22:37 |
| chem|st | I guess they will rip our heads off if we try to transfer it now | 22:38 |
| Jaffa | That's my thought | 22:38 |
| Win7Mac | HiFo should complete the agreement before transfer IMO | 22:39 |
| chem|st | I asked council for houskeeping on midgard to get the obsolete pages /dev/null'ed and have /intro be the starting page of the MCeV section | 22:39 |
| chem|st | the intro logo thing has 2Bgone anyways (Nokia logos and stuff) | 22:39 |
| chem|st | I told council that as soon as we have a bank account I will have registration forms available too and draft a proper announcement to the whole community | 22:41 |
| chem|st | for the _RECORD_ https://www.handelsregister.de/rp_web/search.do | 22:42 |
| chem|st | is a govermental search engine for the DB where Maemo Community e.V. is registered under Rhineland-Palatinate District court Kaiserslautern VR 30564 | 22:43 |
| chem|st | so HiFo may start transfering anything but money for now. | 22:44 |
| chem|st | Thats about it, questions or next | 22:46 |
| chem|st | We should probably formaly agree on the transfer of all assets to Maemo Community e.V. (signed emails) | 22:47 |
| Jaffa | Thanks. That's helpful | 22:47 |
| Jaffa | chem|st: So, going back to the account: all board members need to be members of the account, but can they be added afterwards? | 22:48 |
| Jaffa | i.e. can we get the bank set up with only German addresses, transfer the money and add the other members afterwards? | 22:48 |
| Jaffa | Specifically, I'm thinking of the timing based on woody's email | 22:49 |
| Jaffa | Of first week of September | 22:49 |
| chem|st | they need to be listed with the bank as board of the registered eV - from what I understand we are legaly required to post that to the bank | 22:49 |
| chem|st | if and only if they be fast this will be covered within craigs timeframe | 22:50 |
| Jaffa | And they need to be listed at the point the account is opened? | 22:50 |
| Jaffa | Cool. | 22:50 |
| chem|st | he can always send a check, I am just unable to hand it in yet | 22:50 |
| Jaffa | Under EU rules of freedom of movement, and freedom of trade of goods & services, they should have to accept EU addresses; so hopefully support can handle it. | 22:50 |
| Jaffa | True. As long as it's only a week or two gap, a cashier's cheque should be fine. | 22:51 |
| chem|st | yea it is the stupid web form and they do not work with paper anymore^^ | 22:51 |
| Jaffa | :-) | 22:51 |
| Jaffa | OK, thanks. Anything further on this we'll discuss via email. | 22:51 |
| Jaffa | 3) TRANSFERRING TO THE e.V. | 22:52 |
| Jaffa | We've covered bank and the Nokia agreement. | 22:52 |
| Jaffa | Our HiFo Board term is up. | 22:52 |
| Jaffa | Options are: | 22:52 |
| Jaffa | 1) Make some kind of minuted statement that we're hanging on until the handover is complete | 22:52 |
| Win7Mac | +1 | 22:53 |
| Jaffa | 2) A statement that the e.V. Board vote counts in our opinion | 22:53 |
| Jaffa | 3) Open a vote for a few weeks | 22:53 |
| chem|st | I'd say 1) and then it is up to you guys, I have no idea what is required in PE to dissolve | 22:54 |
| Jaffa | Indeed; which leads on to the second item about dissolving the US HiFo | 22:54 |
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| Jaffa | Craig's got some good details. Obviously the major one is by transferring the assets, the agreement and the money, it's only a shell which should be simple to 'turn off' | 22:55 |
| chem|st | and someone should inform Nokia that MCeV is until the agreement is settled and transfered maintainer for maemo.org under HiFo's hat | 22:55 |
| Jaffa | Not sure that's necessary. There's overlap of people. Don't want to confuse matters. | 22:55 |
| Jaffa | ACTION: Jaffa to raise for discussion on via email | 22:56 |
| chem|st | we should probably transfer all assets with the contract at once | 22:56 |
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| Jaffa | chem|st: Agreed. Anything else, we can tackle in response to these minutes going out. | 22:56 |
| Jaffa | Final item, then | 22:57 |
| Jaffa | 4) AOB | 22:57 |
| chem|st | can you spell that out? | 22:57 |
| Jaffa | Sorry, Any Other Business | 22:57 |
| Jaffa | Only a few minutes. We'll do a round table? | 22:58 |
| Jaffa | Nothing from me. | 22:58 |
| Jaffa | GeneralAntilles: ? | 22:58 |
| Jaffa | chem|st: ? | 22:58 |
| Jaffa | Win7Mac: ? | 22:58 |
| chem|st | GeneralAntilles: you need to contact freenode staff and get #maemo* under your control and get xfade replaced, aquire Group Contact status for /maemo/ | 22:59 |
| Jaffa | Acutally, one thing from me - thanks to everyone for their patience and efforts in scheduling this | 22:59 |
| chem|st | some "year" ago we agreed and you accepted to take over these bits, council was going to take that over as nothing happened from any side | 23:00 |
| Jaffa | Do you want it to be GeneralAntilles? Or should it be the council, or someone in the e.V.? | 23:01 |
| chem|st | you may either try contacting xfade or you wave your board hat @ freenode | 23:01 |
| Jaffa | ACTION: GeneralAntilles and chem|st to discuss via email. | 23:01 |
| chem|st | I expect GeneralAntilles to join the e.V. as soon as I have the forms, and he was one person we could get Doc to agree to | 23:02 |
| Jaffa | I see | 23:02 |
| chem|st | I expect you to join too | 23:02 |
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| Jaffa | :-) | 23:02 |
| Jaffa | That's it for time. Thanks to everyone for participating. | 23:02 |
| chem|st | thanks for setting it up everyone | 23:03 |
| Jaffa | I'll get the minutes and actions out this evening. | 23:03 |
| Jaffa | Now, back to work :-( | 23:03 |
| chem|st | ta | 23:03 |
| GeneralAntilles | US citizens can join? | 23:05 |
| Win7Mac | sure | 23:05 |
| GeneralAntilles | Shit | 23:05 |
| GeneralAntilles | What am I getting dragooned into here? :P | 23:06 |
| Win7Mac | :) | 23:06 |
| Win7Mac | they just can't be directors | 23:06 |
| chem|st | GeneralAntilles: teh GC part is pretty old if you remember | 23:07 |
| chem|st | ever since xfade vanished we tried to get hold of that | 23:08 |
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| chem|st | ok I am out, will try to respond to all mails asap, my working schedule is pretty hard atm | 23:12 |
| chem|st | Win7Mac: if you want we can have a little chat on the phone now | 23:13 |
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| Win7Mac | ruf! mich! an!... ;) | 23:13 |
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